U-TEMPS Handbook
Welcome! We are glad that you have joined the University of Arkansas for Medical Sciences U-Temps team. We hope the time you spend with us is productive, challenging and in line with whatever career path you may choose to follow. As a U-Temps employee, you may be seeking flexible hours, part-time hours, seasonal employment, or full-time employment. We will do our best to match your needs with our temporary employment needs.
Please refer to this handbook for any questions you may have regarding your assignments. If the information you need is not located in the handbook, please feel free to contact the Office of Human Resources at 686-5650.
It is the policy of UAMS to provide equal opportunity to all applicants and employees consistent with all legal protections offered by State and federal laws. This policy is applicable to all phases of employment.
All employees have a right to work in an environment free of discrimination, which includes freedom from harassment. It is the policy of the UA System to prohibit sexual harassment of its employees in any form. Such conduct may result in disciplinary action up to and including dismissal.
Table of Contents
Attendance
Post-Employment Medical Screening
Pay
Confidentiality Commitment
Direct Deposit
Benefits
Credit Union
Change of Personal Information
Parking
Evaluations
Name Badges
Transfer to Regular Employment
Appearance/ Dress Code
Accidental Injury
Inclement Weather Policy
End or Change of your employment
End of an Assignment
Appointment to a U-Temps temporary assignment is based on the temporary assignments available, your job skills, your job history and your availability. We do receive job assignment requests almost daily; however, there are days that we do not have new assignments. If you are between assignments, please be patient. We will call you when we have something available for you. The length of assignments will vary.
UAMS does enforce a drug testing policy for employees in patient care and/or safety-sensitive positions in three instances: pre-employment, for cause, and random. The tests are conducted and validated by an independent medical lab, and other steps are taken to ensure that employees’ test results are treated confidentially. Failure to pass a drug test may result in disciplinary action including termination.
As of July 4, 2004 UAMS is a smoke free environment. Employees are prohibited from smoking on or in all UAMS designated buildings, owned or leased properties, UAMS owned or leased vehicles, and UAMS adjacent grounds, including parking lots and ramps.
This policy applies to all persons, including employees, faculty, students, patients, visitors, contractors, subcontractors, and others in UAMS buildings and parking lots and ramps. Individuals located in buildings off-campus which are not owned by UAMS will abide by the smoking policy of the particular building in which they reside. Administrative personnel responsible for these areas may impose more restrictive policies if so desired.
Work schedules are determined by the operational needs of each department. Your assignment supervisor will inform you of your work schedule and length and time of your unpaid meal periods.
If you are unable to report to an assignment for any reason or are going to be late, it is your responsibility to telephone your department and U-Temps at least 30 minutes ahead of time. This procedure is necessary so that we can notify the department and make arrangements for coverage.
Up to two 15-minute rests periods are allowed each day. Your rest periods cannot be used to make up for time absent or late, cumulated to shorten the workday by leaving early, or to extend the unpaid meal period. Rest periods are not required, and are at the discretion of each department head.
Failure to inform U-Temps of an absence for three consecutive days will be interpreted as job abandonment, and termination of employment will be effective as of the last day of worked.
Post-Employment Medical Screening
Medical screening is a condition of employment at UAMS. The medical screening consists of a basic physical examination and obtaining the immunizations that will complete your medical record. A medical screening must be performed within the first thirty (30) days of employment for all employees and is repeated annually for the duration of your employment. The purpose of the screening is to ensure that all employees are able to perform their duties without undue risk of injury to themselves, patients or co-workers. Failure to complete the medical screening may result in suspension until it is completed.
It will be your responsibility to record your time on a timesheet provided to you by U-Temps. It should be submitted by 4:30 p.m. on Friday prior to the beginning of a new pay period with the following information:
- Your name, social security number, and signature
- Your hours of work and total hours worked, including shift, call, callback and travel
- Your supervisor’s signature and slot number
- Account number assigned by your supervisor for general ledger billing.
Overtime must be approved in advance, and must be necessary to the operations of your assigned department. Overtime is computed for all hours worked in excess of 40 hours a week. U-Temps employee will be granted 1.5 hours of compensatory time for every hour worked in excess of 40 per week. You are also eligible for shift differential for any full work shift beginning not earlier than 2:30 p.m. and ending no later than 8:00 a.m. the following day.
Your time should be recorded daily on your timesheet. Time worked less than 60 minutes should be converted to quarters. Please use the following chart:
Minutes Worked Time to Record
1-7
minutes 0
8-22 minutes .25
24-37 minutes .50
38-52 minutes .75
53-60 minutes 1 hour
You will need to complete a timecard for each department you work for during the pay period.
As a U-Temps employee, you will receive your check, or check stub (if you have direct deposit) every other Friday. Your check may be picked up in the Annex at the Office of Human Resources starting at 1:00 p.m. However, if your current assignment is off campus, that department may pick up your paycheck for you. Consult with your supervisor for their procedures. If you are unable to pick up your check and the department does not pick it up, you can designate a person to pick up your check. However, the designated person must have a written note from you that they are allowed to pick up your payroll check or you must call our office. If you have any questions regarding your check, please contact the U-Temps office.
A great amount of sensitive data resides on UAMS computer system, including patient, physician, research and employee information. You are entrusted with this information. Implicit in this trust is the expectation that you will not divulge information or gain access to information unless there is a necessity based on your job duties.
You may be issued confidential and individualized sign-on codes. You may also be asked to sign a confidentiality agreement that acknowledges your commitment to protect and maintain the confidentiality of your sign-on code; all patient, employee and student information; and all proprietary information to which you have access in the course of your work. All UAMS employees are required to complete the HIPAA training. This training will be completed during the U-TEMPS orientation process.
Direct deposit of your paycheck into your savings or checking account can be activated by filling out an Authorization for Direct Deposit of Pay Form. This form can be obtained from the Office of Human Resources.
UAMS offers you a wide range of benefits. State and Federal law mandate some, such as Unemployment Insurance, Workers’ Compensation insurance and Social Security contributions for all employees.
As a U-Temps employee, one of the most valuable benefits available to you is the opportunity to save money for your retirement years. Within the current tax laws it is possible for employers and employees to contribute funds to retirement accounts. These contributions, and employee deductions, may be made on a tax deferred basis. They provide a convenient method of saving for retirement, allow increased interest earnings through a variety of investment options and defer income taxes on a portion of your earnings.
The Credit Union is a non-profit organization that allows us to save together and make loans to each other. You can be a member as long as you maintain a minimum $50 balance. The Credit Union offers a variety of financial services including savings accounts, personal loans and secured loans for cars or home equity improvements. You may use payroll deduction for savings and loan payments. For more information about the services available contact the Credit Union.
Change of Personal Information
You should report any changes in your personal information to U-Temps. Items such as: name, address, telephone number, dependents, education are important to our ability to provide service and periodic information to you.
Free parking is available to UAMS employees at War Memorial Stadium. A shuttle bus will take you from the parking lot to the Medical Center and back on a frequent schedule.
During your current assignment and/or after you have completed each temporary assignment, an evaluation form will be sent to your supervisor requesting information about your performance, skills, attitude and attendance. The evaluations will be kept with your personnel records. If you would like to utilize these records for an employment reference, please contact U-Temps.
All assignments will require a UAMS name badge. The name badge must be returned to U-Temps if you terminate employment or transfer from U-Temps.
Transfer To Regular Employment
If you are desiring full-time or part-time employment, you will need to contact the recruitment office for any current job vacancies for which you may qualify. We encourage you to do this so that you may have the opportunity for upward mobility and career enhancement while at UAMS. If you obtain a regular position, please inform the U-Temps office as soon as possible.
You can never go wrong with professional attire. Cleanliness and neatness are expected in the business world. If your job requires you to wear a uniform or lab items, it is your responsibility to keep your uniform clean and presentable.
If an injury occurs to you while on the job, immediately report the injury to your supervisor. Your supervisor will assist you in completing an Injury and Incident Report Form and Workers’ Compensation forms. If medical treatment is necessary, report to the Employee Health/Student Preventative Health Services, located on S. Elm St. If your injury occurs after hours or on the weekend, report to the Emergency Room for treatment.
UAMS recognizes that there will be occasions of inclement weather; however, by virtue of our commitment to patient care, the campus never closes. When poor weather conditions dictate, the normal work schedule may be revised. Decisions will be made for each incident of bad weather or hazardous road conditions. In severe weather conditions or hazardous road conditions:
- The Chancellor or designee will decide if the normal work schedule will be altered, permitting late arrivals or early departures. This decision will be communicated to the Office of Human Resources.
- The Office of Human Resources will immediately notify the "Daily Minute", the local radio stations (KARN, KURB), the local television stations (KARK, KATV, KTHV), and will telephone divisional offices.
- Respective division administrators will be responsible for communicating the decision to their departments.
When recording time for an authorized late approval or early departure, record the regularly scheduled hours as hours worked.
End or Change of an Assignment
The length of an assignment will vary and can change at any time without notice. When you learn of a change or the date of the last day you are needed, please inform U-Temps as soon as possible so that we can help you through this transitional period.
If you wish to terminate employment at UAMS you are expected to give at least ten (10) working days notice of intention to resign.
Dismissal for cause may happen when performance goals or behavioral standards are not met. A warning notice may be issue to employees specifically advising them of deficient areas of performance or conduct. Continued deficient performance may result in dismissal. Immediate dismissal will result in cases of gross misconduct. Violations such as theft, fighting, insubordination or carrying firearms on campus are a few examples of gross misconduct.
Employees who leave UAMS may be eligible for rehire, providing there is not a history of disciplinary action on their employment record.
Once again, welcome. We hope that the time you spend with us is fulfilling. If you have any questions or suggestions, please feel free to call U-Temps at 686-6562.
The Staff of U-Temps Temporary Staffing
This U-Temps Handbook for the University of Arkansas for Medical Sciences has been designed to provide a brief review of important policies and procedures. The policies and procedures summarized in the handbook are presented as information only and are not conditions of employment. The handbook is not to be used as an official statement of policy, but as a reference guide.
UAMS reserves the right to modify, suspend, revoke, terminate or change in whole or in part, any of its policies, procedures or practices at any time with or without notice. The language used in this handbook is not intended to create, nor is it to be interpreted as a contract between UAMS and any one or all of its employees.
University of Arkansas for Medical Sciences
4301 W. Markham St., Little Rock, AR 72205
For the Office of Human Resources & Employee Services, Call 1-501-686-5650
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For General Information and for Numbers Not Listed, Call 1-501-686-7000
For International Patient Appointments, Call 1-501-686-8071
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