University of Arkansas for Medical Sciences - Office of Human Resources

Just in case you missed the presentation, here is the link to the presentation Kim Finne gave on Salary Guidelines at the June SAP Users Group meeting.

April 2011

For those of you who need training on entering purchase requisitions, I’ve added an additional SAP Purchase Requisition class for April 19, from 9-12:30. Click the link below to sign up.

https://secure.uams.edu/TrainingTracker/Default.aspx

October 2010

We’ve taken the HR Standard Report and HR Ad Hoc Report manuals and combined them into one updated manual. If you use these reports, go to the link below and download the latest copy of the new manual.

http://intranet.uams.edu/enterprise/manuals/HRReporting.docx

July 2010

To all SAP Requisitioners:

Effective, November 1^st 2010, the use of one-time vendor numbers 4 & 5 will no longer be allowed for reimbursements.

As a result of the recent internal audit, an SAP vendor number must be assigned for each individual, employee & non-employee, when requesting reimbursements.

The following information must be submitted to SAPVendorSetup@uams.edu when requesting a vendor number.

Name

Address

Last 4 digits of Social Security Number

Also, please make sure you include in the email that it is for a reimbursement.

The reimbursement SAP vendor numbers are 7 digits and will always begin with a 4.

If you have any questions regarding this change please contact Reba Thomas at 686-8133.

Thank you,

Reba Thomas

February 2009

The ERP department has increased the time available to execute a report as well as the time you can be inactive in the SAP system before being logged out.

Previously, if you executed a report, the report would have 25 minutes to execute before you were logged out. Now you have 40 minutes to execute.
Previously, if you had an open SAP session inactive for 25 minutes, you were logged out. Now you have 1 hour before logout.

We were able to make these changes because of a recent update to a 64-bit processing system. We hope the increased times enhance your SAP experience.

January 2009

From: SAP Information
Sent: Monday, January 26, 2009 3:07 PM
To: SAP - User Group
Subject: Using ESS for Leave Requests

Recently, we rolled out a process for tracking salaried (non-classified) employees’ leave in the SAP Employee Self Service system (ESS).

To date we have successfully moved about 300 salaried employees from Kronos to ESS. The ESS Leave system is easier to use and includes Anniversaries, Birthdays and Children’s Educational Activity Leave (CEAL). It is very simple to add employees to the ESS Leave Request system and even departments with hourly employees could still use the system for their salaried employees and continue to use Kronos for the hourly employees. Adding employees to the ESS Leave Request system would help us avoid adding additional Kronos licenses and help us to possibly reduce our future licenses.

Instructions for employees logging leave time as well as instructions for supervisors approving leave time are posted in the links below. Check it out, and if you are interested in participating in the ESS leave system, please contact Bill Barlow at BarlowWilliamC@uams.edu.

ESS Leave Instructions
ESS Approval Instructions

Robin M. Rogers
SAP Training
501-526-6055

November 6, 2007

All SAP/HR Users:
If you have not already done so, we recommend that you run the report ZHRVACLOSS – to produce a list of those in your department who will lose vacation at the end of the year if no vacation is taken from this date forward. I’m sure your employees will appreciate the heads-up so that they can plan to take time-off over the remaining months of 2007. Remember that not more than 240 vacation hours may be carried over on 12-31-2007.

You also might encourage your employees to use the new Employee Self Service portal at https://enterprise.uams.edu/irj/portal to keep tabs on their own vacation and sick balance

Instructions for ZHRVACLOSS can be found at the UAMS Enterprise website, http://intranet.uams.edu/enterprise/sap/default.asp, under “Reports and Transactions”, along with instructions for other HR, FI, and MM reports.

June 5, 2006

Payroll Load Scheduled

Click here for the Payroll Load Schedule for 2006.

Please note that the department’s opportunities to correct uploaded salaries and account information are the windows

From July 6 to July 19, for biweekly staff

From July 6 to July 25, for monthly staff

December 15, 2005

HR On-Line Recruitment

Directors, Managers, Supervisors, and SAP/HR users:

The change from paper application process to On-Line Recruitment has been rumored for months… in fact, years!! We are pleased to announce that this change will take effect at the end of January 2006 (baring substantial problems).

Training for hiring managers – department heads, business officers, supervisors, and whoever else now advertises, interviews, and hires staff – will begin next week and continue throughout January. [Faculty hiring will remain unchanged]. The first training sessions are scheduled as follows:

Wednesday, December 21 10:00 – 12:00 noon

Pauley Auditorium (G219) COPH

Tuesday, January 10, 2006 9:00 – 11:00 am

Room 8204 COPH

Thursday, January 12, 2006 2:00 – 4:00 pm

Room 8204 COPH

[There will be more sessions scheduled for January]

Wednesday, January 26, 2006 12:00 noon

HR Brown Bag

8^th floor, ED II

The session will present the following (with handouts):

Demonstration of applicant actions in the On-line Recruiting System

Demonstration of hiring manager actions in SAP to find qualified applicants (with BPP)

Questions and Answers

There is no need to “sign-up” --- just attend and learn!!

August 30, 2005

Vacation Loss Report

Fall is the time to think about employees who might have too much accrued vacation at the end of the year. UAMS Policy and state law require that all vacation balances be reduced to 30 days (240 hours) following the last pay periods in December. See Administrative Guide Policy 4.6.04, Annual Leave: http://uams.edu/AdminGuide/WIN04604.html

The report “ZHRVACLOSS - Report for Vacation Loss” will help timekeepers and business officers in identifying those employees in your department(s) who could loose vacation hours at the end of the year – it answers the question: “If no vacation were taken, how much will my employee lose?” Obviously, these employees need to know of this possibility so that they might schedule time off.

Instructions for this report are found at the Enterprise website under “Reports and Transactions”” http://intranet.uams.edu/enterprise/Report.htm