Human Resources Distribution Communication
Recent
Communications
New I9 Feb. 2, 2009
On February 2nd, you’ll notice a new I-9 (see attached).
There are a couple of changes that I would like to highlight:
1) In Section 1 to be completed by the employee, there are now 4 choices
available instead of 3 regarding their status. The new choice is “non citizen
national of the United States”, this is to accommodate those individuals from
the Federated States of Micronesia and the Republic of the Marshall Islands
(independent, but having a special relationship to the U.S.).
2) The list of
acceptable documents no longer allows expired documents, i.e. expired
U.S. passports, expired driver’s licenses, etc.
I would encourage everyone charged with completing I-9’s for employees to
familiarize themselves with the new form and documents available to establish
identity and eligibility to work. Please note you must start using the
new I9 on February 2. Therefore if you have new hires who will be attending new
employee orientation on Monday, February 2 they will need the new I9.
The Payroll forms for new hires are on our website at
http://www.uams.edu/ohr/New_Employees.asp click on New Employee
Payroll Signup.
November 2008
Open enrollment information
for 2009 - Deadline was December 12, 2008
September 11, 2008
Governor Beebe has declared Friday, December 26, 2008 as an additional paid
holiday for State employees. UAMS will observe this holiday in addition to
the already scheduled December 24 and 25 dates.
However, departments involved in patient care will remain open at the discretion of the department head. Employees scheduled to work on a holiday will receive equivalent time-off at a time which is mutually acceptable to the employee and the department director or other appropriate department head.
Please refer to Administrative Guide policy 4.6.02 for additional information about holidays: http://www.uams.edu/AdminGuide/index.html#4.6.
April 7, 2008
HR Newsletter
recipients:
Possible time off for flood and tornado victims
We understand from OPM that the Governor’s Office will issue a new
proclamation (Executive Order) some time this week similar to the one issued
in February for tornado victims (below). The new proclamation will address
victims of recent flooding and the tornados of last week. Human Resources will
notify you when this is official.
But we are not free at this time to post emergency leave hours.
Once the EO is received and reviewed, we
may be able to restore vacation you have posted.
The policy on volunteers is standard policy….those employees certified by the
American Red Cross and requested to service in the recovery may be paid up to 15
days per year.
If you have questions regarding either authorization, please contact me.
February 25, 2008
Time off for victims of tornado damage
Governor Beebe has issued
Executive Order 08-06 which authorizes up to 40 hours of “emergency paid
leave” for state employees who suffered loss or damage to their principle
place of residence during the tornados of February 5, 2008. UAMS
timekeepers can record this as “REG” hours in Kronos.
Employees who have volunteered to assist in the disaster recovery may be
eligible for Volunteer Leave if they are trained and certified by the
American Red Cross, are requested to serve in the recovery, and have the
consent of their department head. Such leave may not exceed 15 working days
per year. This leave also should be recorded as “REG” hours in Kronos.
State policy on this issue is found at section 105.14.0,
http://www.accessarkansas.org/dfa/personnel_mgmt/opm_policy/section_105_p3.html#21
February 8, 2008
HR Newsletter
Distribution:
Several of you have asked for a printed listing of all the building
names and addresses which we use for “position address” for employees.
This is now available as a report with call name ZHRBUILD.
I have attached Report Instructions for ZHRBUILD, and this report will soon be added to those found at the Enterprise website: http://intranet.uams.edu/enterprise/sap/default.asp.
January 7, 2008
Many employees and
students work and study on the ACH campus…some routinely, some for short
periods of time. In order to effectively work/study from the ACH campus, an
employee/student needs to have ACH computer privileges, an ACH name badge,
and other similar privileges; further, any educational experience gained at
ACH needs to be credited to his UAMS record.
UAMS has recently signed a “memorandum of understanding” with ACH so that we
may share employee data, including Social Security Number, for those
employees and students who work on the ACH campus; ACH has agreed to
safeguard this information as to do the information of their own employees.
Both UAMS and ACH legal staff have been involved with this agreement and
process.
The process of sharing this data with ACH will be:
· UAMS Departments will identify employees who will need ACH privileges.
· UAMS department will give a copy of the notification to the employee or student…see attached, and on the UAMS website: http://www.uams.edu/ohr/Forms/Supervisory%20Forms/Notification_of_release_of_data_to_Children's_Hospital_%20final_1-7-2008.doc
· The department will “flag” the employee’s record in SAP by setting up a new “educational qualification” called “ACH Report Indicator”: see the attached BPP for instructions. Elements of the flagged employee records will then be exported to ACH.
· Instructions and procedures for release of student information will be published at a later time.
Instructions and procedures for release of student information will be published at a later time.
March 9, 2007
All:
No news….just another reminder on the “down day” for SAP on
Friday, March 16.
Please try to do your SAP/HR tasks prior to Thursday, 5 pm.
The OHR Employee Services staff (at 686-5650) will have
access to a “read only” version of SAP in case you need
information – no
entry or other process can be done by us
March 6, 2007
Have you
ever been in the middle of a problem and just weren’t sure
how to go about resolving it? Have you ever had those
issues in life that appear out of nowhere and had a hard
time navigating your way through them? We all experience
problems in our lives. Some are big. Some are small. Some
are straightforward and some feel like you are walking
through fog. One common thread in every one of these
situations is that they are problems that slow our ability
to move forward in life and accomplish our goals.
Our Problem-Solving: The
Critical Skill of Critical Thinking course
provides an opportunity for you to build your skills to
effectively navigate through life’s problems, whether it be
work-related or on a personal level. This course presents a
great opportunity for you to
bring your team
or attend on your own
to begin navigating through those issues that are keeping
you from moving forward.
Don’t miss this opportunity to discover your potential at
establishing yourself as an effective problem solver! Seats
are limited. So, act now to reserve your place. You won’t
regret it!
Problem Solving: The Critical Skill of Critical Thinking
Date:
March 22, 2007
Time: 12:00 noon - 4:00pm
Location: CPH G226
To register, click on the link below to complete the
registration request form. An invoice will be sent to your
department for the registration fee.
http://www.uams.edu/ohr/training_events/Training_Request.htm
See the course catalogue for pricing and details about all
of our course offerings.
All of our courses are interactive, fun, relevant and
meaningful.
I promise your time will be well spent!
http://www.uams.edu/ohr/Course_Catalogue.asp
I’ll see you on March 22nd. Mark your calendar!
Feel free to bring your lunch as we take a look at effective
ways to approach problems.
February 28, 2007
Register now! Seating is limited!
OHR Training and Events has exciting offerings for the spring!
Lunch & Learn
Bring your lunch and join us for discussions focused on retreat planning, strategic planning and meeting management. You will learn tricks and tips for effective planning in each of these areas and learn best practices from those in the group.
All lunch and learn sessions are free of charge! To register for a session, please visit http://www.uams.edu/ohr/training_events/Training_Request.htm and complete the training request form.
Lunch and Learn schedule
Topic: Retreat Planning
Date: March 16, 2007
Time: 11:30 - 1:00
Location: CPH G226
Topic: Strategic Planning
Date: April 11, 2007
Time: 11:30 - 1:00
Location: CPH G230
Topic: Meeting Management
Date: May 23, 2007
Time: 11:30 - 1:00
Location: CPH G230
Spring Class Offerings
To learn more about our spring class offerings, please visit http://www.uams.edu/ohr/Course_Catalogue.asp
To register for a class, complete the training request form at http://www.uams.edu/ohr/training_events/Training_Request.htm
February 1, 2007
FYI, Here is the email we sent out this morning to all biweekly, benefits-eligible employees who were on payroll as of 12-15-2006. Again, if you could post this for your employees who might not access their UAMS emails, I would really appreciate it. Thanks!
Dear Biweekly-Paid Employee:
We are working with Spectera to audit the recent open enrollment for the new voluntary vision plan. Please help us by verifying the payroll deduction on your February 2 check matches the coverage you elected.
If you enrolled in the Spectera vision plan before the December 15, 2006 deadline – either online or by paper form – your Vision Care Pre-Tax deduction should be:
$2.94 or $2.95 = employee only
$5.62 or $5.63 = employee + spouse
$5.91 = employee + child(ren)
$9.03 or $9.04 = employee + spouse + child(ren)
These deductions are calculated by taking the monthly premium and dividing by 2. There will be no premium deducted when you have the occasional third paycheck in a month.
If your deduction is wrong, notify Human Resources immediately at (501) 686-5650 or by email to AskHR@uams.edu. We will work with Spectera to correct their records and your payroll deduction.
Monday, February 12 is the deadline for you to notify our office of any errors. Because this benefit is deducted on a pre-tax basis, corrections after February 12 may have to be held until the 2008 tax year.
If your deduction and coverage are correct, or if you did not enroll in the vision plan, you do not need to take any action.
We anticipate another open enrollment being held the end of this year, should you not be enrolled now and wish to enroll for 2008. New employees hired after December 15, 2006 would have to wait for the next open enrollment.
Thank you for your assistance. For information about vision plan benefits, please contact Spectera at 1-800-638-3120 or visit their website at www.spectera.com.
January 31, 2007
FYI, the message below was sent this morning to all monthly-paid, benefit-eligible employees who were on payroll as of December 15, 2006. We will send out a similar email on Friday to biweekly employees (I’ll copy you). We are doing this because we understand many employees had trouble enrolling on-line in the new vision plan and we want to make sure their premium deduction matches the coverage they wanted. We will work with the carrier, Spectera, to make corrections. Due to the short timeframe, we are communicating this via email versus printed letters. If you have employees in your department who do not access their UAMS email, please post this where they may see it.
This is a
benefits message approved by Human Resources. Please do not
respond to this email address as it is an unmonitored account.
If you have questions, please contact Employee Services at
686-5650 or
AskHR@uams.edu. Dear Monthly-Paid Employee:
We are working with Spectera to audit the recent open enrollment
for the new voluntary vision plan. Please help us by verifying
the payroll deduction on your January check matches the coverage
you elected.
If you enrolled in the Spectera vision plan before the December
15, 2006 deadline – either online or by paper form – your Vision Care Pre-Tax
deduction should be:
$5.89 = employee only
$11.25 = employee + spouse
$11.82 = employee + child(ren)
$18.07 = employee + spouse + child(ren)
If your deduction is wrong, notify Human Resources immediately at (501) 686-5650 or by email to AskHR@uams.edu. We will work with Spectera to correct their records and your payroll deduction.
Monday, February 12 is the deadline for you to notify our office of any errors. Because this benefit is deducted on a pre-tax basis, corrections after February 12 may have to be held until the 2008 tax year. If your deduction and coverage are correct, or if you did not enroll in the vision plan, you do not need to take any action. We anticipate another open enrollment being held the end of this year, should you not be enrolled now and wish to enroll for 2008. New employees hired after December 15, 2006 would have to wait for the next open enrollment.
Thank you for your assistance. For information about vision plan benefits, please contact Spectera at 1-800-638-3120 or visit their website at www.spectera.com.
Archived HR Distribution Communications
2006