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Program Coordinator’s Manual (printable version)

This handbook provides useful information and assistance to program coordinators in execution of responsibilities for directing ACGME - accredited residency/fellowship training programs sponsored by the University of Arkansas for Medical Sciences College of Medicine (UAMS COM).  

 

 Section 1: Introduction

  1. Goals/Objectives/Purpose for the handbook
  2. Competencies:  Communication and organizational skills
  3. Regular meetings
  4. Also available are NECRP and ACGME meetings

Section 2: Data Collection and Reporting

  1. GME Track/FRIEDA, WebCT
  2. Web Accreditation Data System (ADS)
  3. Maintaining Education Records of Residents & Fellows
  4. Board Information Tracks

Section 3: Accreditation

  1. ACGME
  2. Institutional oversight of GME
  3. Internal Review
  4. RRC
  5. Site Visit

Section 4: Resident recruitment

  1. Applications
  2. Recruitment & Appointment
  3. Area information (links to parks and tourism)
  4. The Match 
  5. ERAS/NRMP
  6. San Francisco Match
  7. ECFMG – Visas
  8.  ECFMG Facts
     

Section 5: (by topic, alphabetically)

  1. Administrative support for residents
  2. Alumni
  3. Awards and nominations
  4. Budget
  5. Communication with society and organizations (external communication)
  6. Coordination of resident functions
  7. Distribution of schedules and information
  8. End of year activity
  9. Evaluation Process
  10. Journal Clubs/Conferences
  11. List-serv
  12. Organizations
  13. Orientation
  14. Payroll           
  15. Presentations/Programs
  16. Reports/WebADS
  17. Resident travel
  18. Special events
  19. Surveys
  20. Yearly calendar (that the PCs fill in themselves)

Section 6: House Staff Requirements

  1. Appointment process and credentialing
  2. Medicaid schedule and who that goes to
  3. Compliance
  4. Policies and procedures
  5. Institutional oversight
  6. Contracts
  7. GME Annual Surveys (Elizabeth will do)
  8. Renewal packets

Section 7: Education

  1. Program Requirements
  2. Commonly-accepted Educational Theories’
  3. Educational Management
  4. Program Improvement Models
  5. Professional Development Resources
  6. Glossary of Educational Terms
  7. References

Section 8: Appendix

  1. Terminology
  2. Resources
  3. Helpful Information

Office of Graduate Medical Education
University of Arkansas for Medical Sciences
4301 W. Markham St., #837
Little Rock, AR 72205

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