Mail out Letters of Intent for visa and ECFMG renewals 

Submit to HSO your list of terminations (names of residents/fellows that are for sure completing program by June 30)

Submit to HSO names of chief residents for next academic year

Submit names of residents/fellows that will be changing to another program (example – surgery to NS) to HSO

Submit to HSO Certificate Request forms on all residents/fellows that will be receiving a certificate

January bills are harder because of change over date – verify change over date with HSO

Give names of early Match results to HSO

HSO will mail out reminder of new housestaff stipends

HSO will mail out contract template to be used for the new and existing housestaff packets

Distribute existing housestaff packets to residents/fellows for completion – receive packets during Coordinator meeting

Start typing new contracts for existing residents/fellows (make sure you use the newest version of the contract & new stipends)

NRMP Match – submit to the HSO new resident/fellow names, addresses, SSNs, DOBs & pay levels ASAP (please proof)

Submit new contracts with program director signatures on them to HSO to mail out with packets

Submit address(es) on mailing labels with contracts to HSO

Receive malpractice paperwork from HSO – start verifying

Receive credential request paperwork from HSO – must have all new housestaff member(s) verified prior to July 1

Notify HSO your location – room number and phone number that is to be entered in SAP

Terminations & promotion on residents/fellows verified to HSO – HSO enters in Budget System for Payroll

Continue gathering existing housestaff paperwork and forward to the HSO

Verify terminations to HSO – confirm the housestaff members that may be staying on as faculty – are they?

Verify terminations to HSO – last chance- will be entered in SAP (remember indicate if staying on as faculty)

Verify all residents ACLS that attend at CAVHS, SVI and BMC

Deadline of existing housestaff paperwork to HSO

Submit Visas (J-1’s, H-1’s, Permanent Resident Cards, etc.) to HSO immediately upon receipt

Housestaff orientation – three days and falls in the fourth week of June

Remind existing residents and fellows to renew their TB skin test

Deadline for existing housestaff paperwork and new housestaff paperwork to be turned into HSO

Existing residents and fellows must have valid Visas, ECFMG’s etc & be verified by HSO or they cannot continue July 1

Remind residents and fellows to renew parking decals (UAMS Police will be on campus during Orientation – HSO will notify date/time

Credential and malpractice paperwork due to HSO (must have on all new housestaff or they cannot start)

Housestaff begin clearing out – Clearance Forms located in HSO

Inform HSO names of residents & fellows that can receive certificates or the names that are flagged