Outlook 2003 Managing Mailboxes

Each Outlook user at UAMS is allotted space on the Microsoft Exchange Server, where all Outlook mail, contacts, and calendars are stored.  Although many of your messages might be essential documents, they can quickly consume multiple megabytes in disk space; the biggest culprits are e-mail attachments. 

 FAQ – Disk Quota on Mailbox limits

• What are the mailbox limits?

• How do I check the mailbox limits?

• How do I arrange messages based on size in my Inbox?

• How do I compare the size range of my message?

Techniques for Managing your Mailbox     

Outlook 2003 Mailbox Cleanup Tool

You can quickly view the size of your mailbox, search for files by size or age, and then delete, move or archive those files to cleanup space.

 

Store Attachments Outside the Mailbox

Large attachments such as graphic files (pictures, maps) or databases can require enormous disk space.  Avoid using attachments if you can send the message in the body instead.

 

Folder Cleanup

Mailbox folders count in your Outlook file space quota. These include your Inbox, Sent Items, Deleted Items and any folders you create.

 

NEW!   How Tos

Creating Personal Folders in Outlook.

 

Searching for Large Emails