Information for Course Directors and Conference Planners

Please contact the Office of Continuing Medical Education (OCME) early in the planning process of your educational activity, if you are interested in providing AMA PRA Category 1 credit^(TM). The OCME has an experienced staff that will be happy to guide you through the application and planning process to ensure that ACCME expectations are met and your event is successful. Since early planning is crucial, applications received within 45 days of the activity will be charged a late fee to facilitate a rush approval process. If it is 30 days or less before the event, approval will not be granted. You can call 501-661-7962 or email cme@uams.edu for assistance.

The links below should help you get started with your planning.

Accreditation Council of Continuing Medical Education (ACCME)	1. ACCME Essential Areas and Elements 2. ACCME Policies 3. Standards for Commercial Support
American Medical Association (AMA) Policies	1. AMA Requirement for CME - Credit Designation Statement
UAMS College of Medicine CME Policies	1. UAMS Commercial Support Policy 2. UAMS Disclosure of Financial Relationships and Resolution of Conflicts of Interest Policy 3. UAMS Honorarium Policy 4. UAMS Internet Privacy Policy 5. UAMS Joint Sponsorship Policy 6. UAMS Regularly Scheduled Series (RSS) Policy
UAMS Barcode Attendance Tracking	1. UAMS Barcode Attendance Tracking 2. Barcode Attendance Tracking Troubleshooting Tips
CME Activities Forms	Formal Activities  - a single activity or course that is either directly or jointly sponsored and generally intended for an external audience.
	Regularly Scheduled Series (RSS) previously known as Regularly Scheduled Conference (RSC) Activities  - an activity that is planned for an internal audience and presented as a grand rounds, case conference, or lecture series.
	Enduring Materials - an activity created as a self-instructional package usually as a CD or DVD, Video, or a Web based product.  (Contact the OCME for additional information.)
CME Fees	2009/2010 CME Fees

Formal CME Activities  - Documents and Forms  - These forms may be downloaded for use. Please always come back here and obtain documents as needed. Our forms are frequently reviewed and changed, as needed, to improve them for your use and for compliance with ACCME Essential Areas and Criteria.

PRE-CONFERENCE: Required Planning Activities and Documentation
Planning ACCME Compliant CME Activities	Guide to Planning ACCME Compliant CME Activities
	ACCME Criteria Overview
Application and Planning Documents	Application and Planning Document Form
Joint Sponsorship Agreement Document - This form required if you are not in a UAMS College of Medicine department.	Joint Sponsorship Agreement
Commercial Support Documents	Standards for Commercial Support
	UAMS Policy for Commercial Support
	Letter of Agreement for Commercial Support
	Exhibitor Form
Needs Assessment Documents	Needs Assessment Guidelines
	Types of Needs Assessment Data Sources
	ACCME Documenting Professional Practice Gaps
Writing Objectives Guidelines	Guidelines for Writing Objectives
	How to Write Behavioral Objectives
Brochure/Promotional Materials Requirements Guide	Requirement Guidelines for Brochures and Promotional Materials
	Sample 'Save the Date' Postcard
Disclosure of Financial Relationship and Conflict of Interest Documents	UAMS Disclosure and Conflict of Interest Policy
	Disclosure Form
A written method of disclosure is recommended	How to Disclose: A PowerPoint with Slide Templates for Proper Disclosure Method
Example Speaker Letter	Faculty Letter Template
Budget Planning	Projected Budget Income and Expense Template
Evaluation - All CME Activities are to be outcomes-based. How are you measuring this?	Guide to ACCME Compliant Evaluation of CME Activity
	ACCME: Methods of Activity Evaluation
CONFERENCE DAY
Sign-in Sheet Template and Example	Sign-in Sheet Template
	Sign-in Sheet Example
Evaluation Forms - to gather data from participants to be used as a tool for measuring participant's perceptions of effectiveness.	Individual Speaker Evaluation Form for Formal Activities
	Overall Formal Conference Evaluation Form
Certificate Templates - ask CME staff about perforated certificate/credit claim form template	For Physicians
	For Non-Physicians
POST-CONFERENCE: Documentation
Closing Report - A guide to all information required to be communicated to the OCME 30 days after the CME event.	Closing Report for Formal CME Activities
Disclosure Verification	Verification of Disclosure and Attestation Statement
Evaluation Summary	Guide to ACCME Compliant Evaluation of CME Activity
Final Budget	Final Budget Income and Expense Template
	Sample Final Budget
Commercial Support Verification	Verification of Acknowledgement of Commercial Support

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Regularly Scheduled Series (RSS) - Documents and Forms  - These forms may be downloaded. Please always come back here and obtain documents as needed. Our forms are frequently reviewed and changed, as needed, to improve them for your use and for compliance with ACCME Essential Areas and Criteria.

Planning ACCME Compliant CME	Guide to Planning ACCME Compliant CME Activities
Annual Evaluation of RSS Activity	Guide to ACCME Compliant Evaluation of the RSS Activity
Case Conferences/Tumor Bds.	Model for Case Conferences and Tumor Boards
	ACCME: Documenting Performance Practice Gaps - Special Cases
UAMS RSS Policy and Procedures	RSS Policy and Procedures
Application and Planning Document	2009-2010 RSS Application and Planning Document
Joint Sponsorship Agreement Document	A1-Joint Sponsorship Agreement Form
Disclosure Documents	A2-Disclosure Form
	A3-UAMS Disclosure and Conflict of Interest Policy
	Disclosure Memorandum Template
A written method of disclosure is recommended	How to Disclose: A PowerPoint with Slide Templates for Proper Disclosure Method
Commercial Support Documents	A4-Standards for Commercial Support
	UAMS Policy for Commercial Supported CME Activities
	A5-Letter of Agreement for Commercial Support
	A6-Budget Template for RSS's Receiving Commercial Support
Brochure/Promotional Materials Guides	A7- RSS Announcement Template
	A8-Guidelines for Promotional Materials
Fee Schedule	2009-2010 Fee Schedule
Needs Assessment	Types of Needs Assessment Data Sources
	Needs Assessment Guidelines
Learning Objectives	Objective Guidelines
	How to Write Behavioral Objectives
Attendee Information	RSS Conference Attendee Information Form for UAMS New or Visiting Physician Credit Form
Evaluation	Guide to Annual Evaluation of RSS Activities
	RSS Speaker Evaluation Form
	RSS Overall Evaluation Form
Closing Reports - A guide to all information required to be communicated to the OCME after the CME event.	RSS Session Closing Report - Required and due within 2 weeks of a weekly series session OR 30 days after a monthly or quarterly series session.
	Exhibit 1 - Verification of Verbal Disclosure Form
	Exhibit 2 - Verification of Disclosure for Case Conferences
	Exhibit 3 - RSS Budget Statement
	Exhibit 4 - Verification of Acknowledgement of Commercial Support

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Enduring Materials - Documents and Forms  - These forms may be downloaded. Please always come back here and obtain documents as needed. Our forms are frequently reviewed and changed, as needed, to improve them for your use and for compliance with ACCME Essential Areas and Criteria.

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Last updated 08/22/2008