Information for Course Directors and Conference Planners

Please contact the Office of Continuing Medical Education (OCME) early in the planning process of your educational activity, if you are interested in providing AMA PRA Category 1 Credit(s)^TM. The OCME has an experienced staff that will be happy to guide you through the application and planning process to ensure that ACCME expectations are met and your event is successful.

Please contact us as early in the planning process as possible. Since early planning is crucial, applications received within 45 days of the activity will be charged a late fee to facilitate a rush approval process. If it is 30 days or less before the event, approval will not be granted. You can call 501-661-7962 or email cme@uams.edu for assistance.

The links below should help you get started with your planning.

Formal CME Activities  - Documents and Forms  - These forms may be downloaded for use. Please always come back here and obtain documents as needed. Our forms are frequently reviewed and changed, as needed, to improve them for your use and for compliance with ACCME Essential Areas and Criteria.

Please note: Until an application has been approved for CME credit, there can be no mention of CME credits anywhere on your promotional materials, including phrases indicating that credits will be applied for or have been applied for. All promotional materials MUST be approved by the OCME prior to printing and disseminating due to required statements that must be used verbatim.

PRE-CONFERENCE: Required Planning Activities and Documentation
Plan the CME Activity	Guide to Planning ACCME Compliant CME Activities
	ACCME Criteria Overview
Apply for Credit Please note: If you are from an organization outside of the UAMS College of Medicine, you will need to complete a pre-application process and be approved prior to completing the full application form.	Pre-application form for non-UAMS College of Medicine applicants
	Application Form
Joint Sponsorship  - This form is required if you are not in a UAMS College of Medicine department.	Joint Sponsorship Agreement
Perform Needs Assessment and Identify Practice Gaps
Highly Recommended 1st step	Needs Assessment Worksheet
	Links to Possible Data Sources for Gap Analysis
	ACCME Documenting Professional Practice Gaps
Write Measurable Objectives	Guidelines for Writing Objectives
	List of Verbs for Writing Measurable Learning Objectives
Inform Speakers of Responsibilities	Faculty Letter Template
Obtain from Planners/Speakers/Moderators/Authors Disclosure of Financial Relationships and Resolve Conflicts of Interest	UAMS Disclosure and Conflict of Interest Policy
	Disclosure Form
Plan How Participants Will Register	Online Registration Information and Set-up Form
Plan the Budget	Projected Budget Income and Expense Template
Prepare Promotional Materials Please Note: materials may not be printed or disseminated without OCME approval! If required statements are not used or contain errors and prior approval was not obtained, reprinting and dissemination of corrected materials will be necessary.	Please note: If you are using an older version of MS Word, you may have difficulty with this document displaying properly. A .pdf is also available. Credit designation changed July 1, 2011 Requirement Guidelines for Brochures and Promotional Materials Word Document Requirement Guidelines for Brochures and Promotional Materials  .pdf Document
Manage Commercial Support	Standards for Commercial Support
Please Note:Commercial Support must be carefully documented. It must also be acknowledged properly to the participants.	UAMS Policy for Commercial Support
	Letter of Agreement for Commercial Support
	Exhibitor Form
Plan to Evaluate for Effectiveness - All CME Activities are to be outcomes-based. How are you measuring this?	Guide to ACCME Compliant Evaluation of CME Activity
	ACCME: Methods of Activity Evaluation
Other Credits
Do you have nurses in your targeted    audience?	The Arkansas State Board of Nursing will accept nursing continuing education activities approved for AMA PRA Category I CreditTM PROVIDED that the appropriate documentation and contact hour assignment has been made and meets all other guidelines as set forth by the ASBN Rules. Nurse participants will be responsible for providing the nursing board with the necessary documentation.
If pharmacists are in your targeted audience, apply for pharmacy credit:	Arkansas State Board of Pharmacy
FOR CONFERENCE DAY USE
Communicate Disclosed Financial  Information to Participants	How to Disclose: A PowerPoint with Slide Templates for Proper Disclosure Method Use a written method of disclosure and provide documentation. The text for your disclosure to the participants must be approved in advance of the conference.
Gather Evaluation Data - to gather data from participants to be used as a tool for measuring participant's perceptions of effectiveness.	Overall and Individual Speaker Evaluation Forms
Credit Claim Form/Certificate	These will be sent to you to use by the OCME staff member who is reviewing your application.
POST-CONFERENCE: Documentation
Closing Report - A guide to all information required to be communicated to the OCME 30 days after the CME activity.	Closing Report for Formal CME Activities
Verbal Disclosure Verification - A written method of disclosure is expected. If for some reason this is not possible and it must be delivered verbally, this form must be completed by someone sitting in the audience. Verbal text must be approved prior to the meeting.	Verification of Verbal Disclosure and Attestation Statement
Evaluation Summary	Guide to ACCME Compliant Evaluation Analysis of CME Activity
	Analysis Worksheet
Final Budget	Final Budget Income and Expense Template
	Sample Final Budget
Commercial Support Verification, if applicable	Verification of Acknowledgement of Commercial Support

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Regularly Scheduled Series (RSS) - Documents and Forms  - These forms may be downloaded. Please always come back here and obtain documents as needed. Our forms are frequently reviewed and changed, as needed, to improve them for your use and for compliance with ACCME Essential Areas and Criteria.

Plan  the Activity
Course Directors CME Tool Kit	Guide to Planning ACCME Compliant CME Activities
	Model for Case Conferences and Tumor Boards
	Case-based Conference Session Planning Form
	Planning for Behavior Change: Model for RSS Lectures and Journal Clubs + Planning Guide Form
	Health Care Matrix
Highly Recommended 1st step	Needs Assessment Worksheet
Read	RSS Policy and Procedures
Apply for Credit
(RSS activity applications are generally approved for 2 years. Contact the OCME for details.)	Application
Renewal Year Form	Renewal of credit for second year of 2-year application cycle form
Evaluate Annually	Guide to ACCME Compliant Evaluation Analysis of the RSS Activity data
	RSS Series Overall Evaluation Form
	Analysis Worksheet
If you are not in a UAMS College of Medicine department, Complete Joint Sponsorship Form Required	Joint Sponsorship Agreement Form 2011-2012 Joint Sponsorship Agreement Form 2012-2013 (Activities after 07/01/2012-06/30/ 2013)
Perform Needs Assessment & Identify Practice Gaps
Highly Recommended 1st step Complete the Needs Assessment Worksheet	Needs Assessment Worksheet
	Links to Possible Data Sources for Gap Analysis
	ACCME: Documenting Performance Practice Gaps - Special Cases
Write Measurable Learning Objectives
	List of Verbs for Writing Measurable Learning Objectives
Gather Disclosure of Financial Relationships Information and Resolve Conflicts of Interest
Read	UAMS Disclosure and Conflict of Interest Policy
Communicate with Speakers	Speaker Disclosure Memorandum Template
Gather Disclosure Information	Disclosure Form
Before Each RSS Session
Complete Pre-Activity Tasks	Pre-Activity Checklist
Prepare to Disclose Financial Relationships or lack thereof, to Participants	How to Disclose: A PowerPoint with Slide Templates for Proper Disclosure Method Use a written method of disclosure and provide documentation.
Prepare Promotional Materials
Credit Designation Statement changed July 1, 2011!
Use Proper Statements Verbatim	Guidelines for Promotional Materials Word Document Guidelines for Promotional Materials .pdf version
Use a Template	RSS Announcement Template Directly Sponsored (UAMS COM)
	RSS Announcement Template Jointly Sponsored (for use by Non-UAMS COM RSS programs)
Manage Commercial Support If applicable
Read	Standards for Commercial Support
	UAMS Policy for Commercial Supported CME Activities
Obtain Signatures on Letter of Agreement	Letter of Agreement for Commercial Support
Prepare a Budget	Budget Template for RSS's receiving Commercial Support
Prepare to Track Attendance
Online Participant CME Profiles	Create a CME Profile (new faculty, residents, visiting physicians)
Paper Form for CME Profile	CME Profile Paper Form
Use a Bar-coded Sign-in Sheet	Contact OCME staff about creating a convenient bar-coded sign-in sheet
Badgeswipe in UAMS Auditoria	UAMS Badge-swipe Attendance Tracking
	Badge-swipe Attendance Tracking Troubleshooting Tips
Evaluate Sessions	RSS Individual Session Evaluation Form
After Each Session
Prepare Session Closing Report	RSS Session Closing Report - Required and due within 2 weeks of a weekly series session OR 30 days after a monthly or quarterly series session.
	Exhibit 2 - Verification of Disclosure for Case Conferences
Prepare Budget	Exhibit 3 - RSS Budget Statement
Verify Disclosure of Commercial Support (if applicable)	Exhibit 4 - Verification of Acknowledgement of Commercial Support

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Enduring Materials - Documents and Forms  - These forms may be downloaded. Please always come back here and obtain documents as needed. Our forms are frequently reviewed and changed, as needed, to improve them for your use and for compliance with ACCME Essential Areas and Criteria.

Application/Policies/Procedures Guidelines	Enduring Materials, Policy and Procedures
	Enduring Materials Application

GO BACKLast updated 10/06/2011