As required by the constitution, a business meeting will be held during the conference. Reports will be made by the President and the Secretary-Treasurer on the function and the fiscal status of the society respectively.
The process of the election of new officers will be conducted as at the 2011 meeting. This year, a new President-elect, Secretary-Treasurer, and 3 new Council members must be selected. The election will be conducted in the following manner.
The Executive Council (President, President-elect, Secretary-Treasurer, 4 Council members) is charged by the constitution to be the nominating body. Since only active full members may vote or be eligible to be an officer, it is important that the membership be defined for the purposes of the election. As before, there will be no onsite registration for the conference, so the membership list will be complete prior to the actual meeting. A request for suggested nominations for the 3 Council positions will be circulated to the membership by e-mail prior to the actual conference. The suggested individuals will be reviewed by the Executive Council and a ballot established.
Because the office of President-elect requires that the individual in that position is responsible for organizing the next conference of the society, the Executive Council has decided that the nominees for the office should be selected from the existing or previous Council members. These individuals will have been involved in the operations of the society for at least one term and will be knowledgeable about the organization of the conference.
Each registration packet of a voting member will contain a ballot which should be submitted during the conference. The new officers will be announced at the business meeting during the banquet on the final evening of the meeting.