UAMS.EDU

Conference Room & Table Setup Request

General Information
We rent 8' tables for your function or event. Generally you can seat up to 6 people at each table. These tables can be arranged to your specifications.
Rate Information
Table rental is $3.00 per table/day and chairs rent at 75¢ per chair. Setup labor is $8.55 per employee/hour, with a one hour minimum charge. After the first hour, you will be billed at 15 minute increments.
Special Events
At times we will be required to rent tables/chairs from an outside source. You will be billed at the same rate we are charged. This also includes vehicle transport fees (if applicable).
NOTE: Please make your reservations early. Late reservation fee of $15.00 will be added to any request made within two days of the event.
IMPORTANT: If alcoholic beverages are being served, you must submit a UAMS Events Request for approval before submitting this form!

Contact Name (First & Last Name)

Department

Slot

Phone

Date of Event

Time of Event

AM/PM

Building

Floor

Room

Total Attendees

Complete this section only

if this is a repeating event

:

Frequency

If Other is selected, please explain

Start Date

End Date

Tables Needed

Chairs Needed

Select Table Configuration   (Click on the layout types to view each of the table layouts)

 

"U" Shaped Layout

Straight Line Layout

Classroom Layout

Custom layout

Is food being served at the event?

Additional trash receptacles needed?

I will pick up the rental items; set up, tear down, and clean up area; and return equipment to EVS, thereby saving labor charges.

Need a Lectern/Podium? Call Academic Services at 686-5061 or 686-5555

Need Linens or Tablecloths? Call Linen/Laundry Services at 686-8814

I need Campus Environmental Services staff on hand during the event (additional charges will apply).

Fund

Cost Center

(or WBS Element)

Internal Order

GL Account

(optional)

(optional)

Contact Email Address

How to resolve your Email

By submitting this form, you are authorizing us to proceed with this Setup Request form & granting us permission to process any financial payments associated with this request. Your email address confirms your agreement to the terms and conditions associated with our rental procedures. For further information, contact our office at 501-686-5840 (7:30 am-4:00 pm M-F).

Additional Information

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