Budget Maintenance

Departments may refine and correct their original budgets at any point during the fiscal year through the Budget Revision process. The form used to initiate these changes is called the “Request for Budget Revision”, and it is available online as a link from this website and can also be emailed to users by Budget Office staff.

The “Request for Budget Revision” form consists of the initial page and a continuation page. This latter is needed only when the revisions are so extensive that they require multiple pages. The data required on the initial page includes the preparer’s name, telephone number and slot number, date of preparation, the purpose of the revision, and a brief statement of explanation.

The body of the revision is made up of numerically sequenced lines that detail the changes requested and their distribution by month. Each line must include a Fund, Commitment Item, Fund Center, and a dollar amount related to either a Reduction or an Increase in budget. The information on these lines should reflect as accurately as possible the financial activity that is planned. All requests must maintain a balanced budget, and therefore the total reductions included on the revision must equal total increases.

Each budget revision is restricted to a single fund. Therefore, if the change requested involves a transfer between funds, separate budget revision numbers will be assigned.

If the Request for Budget Revision requires the transfer of fund balance, or requires the transfer of budget between funds with the change to be reflected in actual revenue/expenditures, then an Interdepartmental Transfer form (IDT) must also be completed by the requesting department. The original IDT is sent to the UAMS Finance Department, and a copy should be attached to the submitted budget revision form.

When the balanced request is completed and contains the appropriate signatures, it should be forwarded to the Budget Office at mailbox #633.