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Office
of Budget and Planning
FUNCTION
The UAMS Budget Office has the central administrative responsibility to coordinate the preparation of the annual and biennial campus operating budgets and legislative requests. The Budget Office has the responsibility to recommend budget calendars, instructions, guidelines, prepare financial forecasts, and provide schedules required to document budget methodologies.
The Budget Office recommends campus-wide budget balancing strategies and prepares legislative requests and reports to campus officials, the University of Arkansas (U of A) System Office, the Arkansas Department of Higher Education (ADHE), the Office of Personnel Management (OPM), and other regulatory agencies.
Phone (501) 686-7785 or (501) 686-7587
Fax (501) 686-7581
SERVICES TO CAMPUS
- Provide a new fiscal year payroll file to Human Resources, produced from the Budget Development System, for use in the annual campus “payroll load” process.
- Coordinate the training for the campus budget development system and assist the campus in developing their annual budgets.
- Develop reports and verify their accuracy in meeting the needs of budget users.
- Manage and assist department directors in the construction of operating budgets and biennial budgets. Analyze department budgets for completeness and necessity of expense.
- Implement and maintain SAP module/transactions regarding annual operations budgets: troubleshoot all transaction anomalies within the SAP module.
- Perform Funds Management (FM) Hot Pack Tests for SAP upgrades.
- Supervise upload of annual operating budget from the budget development module into the general ledger.
- Maintain records of transactions within the budget system.
- Process required changes and additions to the fiscal year budget throughout the year, as submitted through the budget revision process.
- Prepare special financial studies as requested.
- Establish and monitor the campus Title Code file to assure compliance with the legislative position authorization.
- Maintain job titles in the Human Resources Organizational Management Module to comply with state regulations regarding title allocation.
- Work with College Business Administrators to approve and affect tuition, fees and other annual campus price changes.
- Analyze and project tuition and fees based on current rates and anticipated enrollment increases.
- Track legislative bills, acts and state appropriations.
- Identify external and internal customers, successfully identify their needs and requirements and satisfy those needs as thoroughly and accurately as possible.
SERVICES TO EXTERNAL ENTITIES
- Develop and print the annual operating Budget Book. Copies are distributed to the UAMS Campus, U of A System Office, ADHE and the State Library.
- Complete the annual UAMS Budget Request to the University of Arkansas Board of Trustees.
- Develop and complete the annual ADHE Series 17 Report of Budgeted Expenditures.
- Coordinate with Campus Administration and Human Resources, consolidate, edit and print the biennial Request for Legislative Appropriations; the Analysis of Personal Services – Classified; and the Analysis of Personal Services – Non-Classified. Copies are provided to ADHE and OPM.
- Coordinate with Campus Administration, consolidate, edit and submit the UAMS Legislative Request for Special Language. Copies are provided to ADHE.
- Coordinate with Campus Administration the development and printing of the biennial Capital Funding Request. Copies are provided to ADHE.
- Coordinate with Campus Operations the development and printing of the biennial critical maintenance requests through the Facilities Audit Program. Copies are provided to ADHE.
- Evaluate legislative proposals affecting campus fiscal operations.
- Monitor bills and acts for affecting UAMS appropriations.
- Coordinate Legislative requests between ADHE, other state agencies and campus.
- Track legislative appropriations for all direct/indirect/regular/GIF/tobacco and other funding.
- Review legislation, recommend strategies, attend and participate in Legislative hearings and meetings regarding state funding for operation and capital budgets, special language and position requests.
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