UAMS ADMINISTRATIVE GUIDE

NUMBER: 5.1.10
DATE: 01/15/97
REVISION: 05/29/03
SECTION:
SUPPORT SERVICES
AREA:
PROCUREMENT SERVICES
SUBJECT:
PRINTING, STATIONERY, OFFICE SUPPLIES
PURPOSE
The purpose of this policy is to notify departments within the University of Arkansas for Medical Sciences 
(UAMS) of office supplies, commodities and services which must be procured in accordance with the 
UAMS Office Supply contract and the provisions of the Arkansas Constitution for printing, stationary and forms. 
Requests for procurement of commodities and services subject to the constitutional provision must be 
submitted through existing state contracts or through competitive bids.
PROCEDURE (GENERAL)
  1. Standard office supplies are available from the Distribution Center (DC) and must be ordered through a SAP reservation.  The Distribution Center catalog is located on the website: http://ss.uams.edu/.  Refer to this catalog for a listing of stocked office supplies.1 
    
  2. Office supplies that are not available from the Distribution Center must be ordered from the UAMS Staples “STAP” Contract. 
    
  3. If office supplies are not available from Distribution Services and are not part of the Staples contract, an on-line requisition shall be processed through regular procurement procedures.2 

PROCEDURE (CONTRACT OFFICE SUPPLIES)
Staples
STAP – Staples Contract Items (Mandatory)
1.   Requisitioners should check the SAP on-line catalog “STAP” (DC #05286) for verification if the 
      commodities are included in the red and black Staples Contract catalog.  
      This catalog includes 2900 items of the highest volume items procured by UAMS departments, 
       and the pricing is net.  If these items are stocked at the Distribution Center, they must be procured 
       by processing a reservation.  There are items in this catalog that are listed on mandatory 
      state contracts and must be ordered from the appropriate vendor.   
       If the order is placed with Staples by 12:30 p.m., the majority of the items 
       will be delivered to UAMS departments the next business day.

STNC – Staples Non Contract Items. (Non-Mandatory)
2.      Requisitioners should check the SAP on-line catalog “STNC” (DC #05287) for verification i
         of the commodities are included in the yellow and black catalog. This catalog includes over 
         16,000 items and may be requested from the Distribution Center.  The pricing in this catalog is 
         not net and prices may change every three months.  Pricing may be reduced as well as may 
        increased.  Updates will be made in SAP.  If the order is placed with Staples by 12:30 p.m.,  
        the majority of the items will be delivered to UAMS departments the next business day. 
3.       Note to requisitioners:  Search for items first in the DC catalog, second in the STAP catalog and
          third in the STNC catalog.       

Staples Customer Care
800-416-5411
UAMS Account Number
1021166dal
UAMS Staples Account Manager
Karen Spickard
Karen.spickard@staples.com
Cell: 501-231-8242
 
UAMS Buyer for Staples
Tanya Hogan 
hogantanyag@uams.edu
Phone: 296-1190
PROCEDURE (PRINTED MATERIALS)
The Office of State Procurement has mandatory contracts for the following:
*Custom Continuous Forms              *Custom Printed Index Tab Dividers
*Custom Snap Out Forms                 *Diploma Inserts and Covers
*Letterhead/Envelopes                      *Printed Envelopes
Procurement Services will process competitive bids for all requests for non-contract printed materials for which the procurement price is $10,000.00 or less.
The Office of State procurement shall process competitive bids for all requests for non-contract printed materials for which the procurement price exceeds $10,000.00.

REFERENCES
 UAMS Policy 5.3.01
 UAMS Policy 5.1.01