UAMS ADMINISTRATIVE GUIDE

NUMBER: 5.1.08
DATE: 01/15/97
REVISION:
05/22/03 

SECTION: SUPPORT SERVICES
AREA: PROCUREMENT SERVICES
SUBJECT: AUDIO/VISUAL EQUIPMENT PURCHASE

PURPOSE

The purpose of this policy is to inform all departments within the University of Arkansas for Medical Sciences (UAMS) of the procedures to be followed in the procurement of audio/visual equipment. These procedures have been established in order to eliminate unnecessary expense and duplication of equipment.

PROCEDURE

  1. Departments requesting the procurement of audio/visual equipment costing $1,000.00 or more must obtain approval from the UAMS Office of Educational Services prior to submitting the on-line requisition to Procurement Services. This procedure must be followed for the following types of equipment:

Closed Circuit Television Equipment

Audio Visual Equipment

Photographic Equipment

  1. If appropriate, the requesting department must also submit all requests for audio/visual equipment to Physical Plant for inspection and approval prior to submitting the on-line requisition to Procurement Services. Physical Plant will inspect all affected areas to determine if proper electrical, plumbing and space environmental conditions are present.1
  2. Departments unsure of the proper equipment or systems for their needs should contact the Office of Educational Services for advice prior to initiating a purchase request.

REFERENCE


1
UAMS Policy 5.1.13