UAMS ADMINISTRATIVE GUIDE

NUMBER: 4.5.26
DATE: 07/01/91
REVISION:

PURPOSE

The purpose of this policy is to make known the intentions of The University of Arkansas for Medical Sciences (UAMS) to comply with terms of the Immigration Reform and Control Act (IRCA) of 1986 in gaining proof of identity and eligibility for employment from every individual employed on or after November 6, 1986. Individuals who fail to show acceptable documentation of identity and eligibility to work will be allowed a grace period of 21 days after hire/appointment. Non-compliance thereafter will be cause for immediate termination.

PROCEDURE

1. Individual employees are responsible for producing acceptable documents, as specified by IRCA and listed on the Form I-9, in original format at the time of hire or appointment. The employee must sign the Form I-9 (See page 2 of this policy for a sample form).
2. The Office of Human Resources is responsible for adequately notifying each employee of this obligation, reviewing and photocopying documents, completing the Form I-9, and completing follow-up procedures with deficient employees by verbal and written communications.
3. Employees who cannot show documentation at the time of hire or appointment will be allowed 21 days from their hire date to complete the process. If documentation is not completed within 21 days, the employee will be terminated. This policy will be pursued in order to avoid potential IRCA civil and criminal penalties of non-compliance.
4. An employee terminated for non-compliance will be reinstated to pay status only with presentation of the acceptable documentation on the day of rehire.
5. Completed Form I-9 will be retained in the employee's personnel file for the greater of three years, or one year following termination.