UAMS ADMINISTRATIVE GUIDE
REFORM AND CONTROL ACT OF 1986
The purpose of this policy is to make known
the intentions of The University of Arkansas for Medical Sciences (UAMS) to comply with
terms of the Immigration Reform and Control Act (IRCA) of 1986 in gaining proof of
identity and eligibility for employment from every individual employed on or after
November 6, 1986. Individuals who fail to show acceptable documentation of identity and
eligibility to work will be allowed a grace period of 21 days after hire/appointment.
Non-compliance thereafter will be cause for immediate termination.
- Individual employees are responsible for
producing acceptable documents, as specified by IRCA and listed on the Form I-9, in
original format at the time of hire or appointment. The employee must sign the Form I-9 (See page 2 of this policy for a
- The Office of Human Resources is responsible
for adequately notifying each employee of this obligation, reviewing and photocopying
documents, completing the Form I-9, and completing follow-up procedures with deficient
employees by verbal and written communications.
- Employees who cannot show documentation at
the time of hire or appointment will be allowed 21 days from their hire date to complete
the process. If documentation is not completed within 21 days, the employee will be
terminated. This policy will be pursued in order to avoid potential IRCA civil and
criminal penalties of non-compliance.
- An employee terminated for non-compliance
will be reinstated to pay status only with presentation of the acceptable documentation on
the day of rehire.
- Completed Form I-9 will be retained in the
employee's personnel file for the greater of three years, or one year following