UAMS ADMINISTRATIVE GUIDE

NUMBER: 4.5.11
DATE: 09/01/00
REVISION:
 03/13/03  

SECTION: HUMAN RESOURCES
AREA: EMPLOYMENT
SUBJECT: JOB AD REQUEST

 

POLICY

Advertisements for all position vacancies (staff, faculty, and administrative) will be approved and coordinated through the Office of Human Resources (OHR) and the UAMS Office of Communications and Marketing.  This includes advertisements in publications such as newspapers, journals, newsletters, and other professional or trade periodicals.  The goal of this policy is to assure compliance with applicable laws and consistency in presentation, and to maximize discounts and optimize effectiveness.  Acting on behalf of all colleges, departments, and entities of UAMS, the OHR produces and place ads to attract qualified future employees through thoughtful strategies, the OHR offers available vacant positions to qualified candidates in the right medium at a reasonable cost.  Communications & Marketing will be approving ads based on consistency of appearance and combining jobs ads to reduce cost.  Advertising requests will be made to OHR Recruitment by completing and submitting a Job Ad Request.  Any questions regarding this policy may be presented to OHR Recruitment at 296-1773.

PROCEDURE

  1. Department directors or their designated representatives must complete a Job Ad Request Form to advertise a position in:
    1. any out-of-town newspaper or publication
    2. any out-of-town newspaper or publication
    3. professional journals and other publications
    4. internet
  2. Departments may write their own ad copy or request this service from OHR Recruitment.
     
  3. Upon approval by the department director or designated representative, the completed Job Ad Request Form is forwarded to OHR Recruitment, #779.  Deadline for weekend ads in most state-wide publications is by noon the preceding Wednesday.  Out-of-town papers and other publications may require different deadlines; therefore, consultation with the OHR Recruitment is advised.
     
  4. All invoices for ads placed in the Arkansas Democrat Gazette are paid by OHR with recharge to departments that placed the ads.  Invoices from all other publications and the Internet are forwarded to departments that placed the ads for direct payment.

JOB AD REQUEST

Requested by:

Title:

Department:

 

Phone:

PUBLICATION: o Arkansas Democrat/Gazette  o Arkansas Times  o Arkansas Business

o Out of State Publication ________________        (specify) o Whatajob (free)                   o Monster Board(specify)

o Other ______________________________________ (specify)

CATEGORY/HEADING: o Accounting   o Clerical   o Computer/Data Processing  o Management

o Medical/Dental     o Nursing   o Professional     o Technical   o Faculty

ADVERTISED POSITION TITLE:_________________________________ POSITION #:_____________

RUN DATE(S):_________________________________________________________ (Be specific  i.e., Sunday, July 11th & July 18th )

____________________________________________________________________________

 

 

 

PLEASE ATTACH A COPY OF YOUR SUGGESTED AD

         Account Number to be billed:

Mail #:

DEPARTMENT HEAD’S SIGNATURE:_____________________________________ DATE:______________

INSTRUCTIONS: Send form to OHR Recruitment, # 779.

 


 

DEADLINE FOR ADVERTISEMENT REQUEST IS BY NOON EACH WEDNESDAY

FOR RECRUITMENT OFFICE USE ONLY:

   Amount:

Fund____  Center_______________________

Human Resources, # 779

Signature/Date:



 

JOB AD REQUEST INSTRUCTIONS

GENERAL INFORMATION

Departments must coordinate advertisements for all position vacancies through OHR Recruitment. Advertising request must be made by completing a Job Ad Request Form.

COMPLETING THE FORM

        1.     Requested By: Enter name of person requesting the ad.

2.       Title: Enter title of person requesting the ad.

3.       Department: Enter name of department making the request.

4.       Phone: Enter telephone number of contact person making the request

5.       Publication (check one): Select from publications indicated in which the position vacancy is to be advertised, or write other choice(s) in space allotted.

6.       Category (check one): Check the appropriate job category to which the position belongs.

7.       Position Title: Indicate official/functional position title.

8.       Position Number: Enter 8-digit position number.

9.       Run Date(s): Indicate the dates on which the ad is to be placed in the chosen publication.

10.    Suggested Ad Copy: Attach a copy of suggested ad. Ad copy should agree with job description, or any other posted advertisement for the position.

11.    Account Number To Be Billed: Enter the object code number on which the Purchase Order is to be drawn on once the invoice arrives.

12.    Mail Box #: Enter the departmental box  number.

13.    Department Head’s Signature: Department Head must sign and date the completed form prior to submission to the OHR.

14.    Send the form to OHR Recruitment, # 779.