UAMS ADMINISTRATIVE GUIDE

NUMBER: 4.3.03
DATE: 07/01/91
REVISION:07/01/2003 

SECTION: HUMAN RESOURCES
AREA: EMPLOYMENT
SUBJECT: TIME RECORDING FOR DAYLIGHT SAVINGS TIME

PURPOSE

The purpose of this policy is to notify departments within the University of Arkansas for Medical Sciences (UAMS) of the procedures for recording time that will be consistently followed for all staff employees who are working when time changes occur. Twice each year the University is required to adjust all clocks consistent with the U.S. Uniform Time Act (Daylight Savings Time). Daylight Savings Time begins at 2:00 a.m. on the first Sunday of April and ends at 2:00 a.m. on the last Sunday of October.

PROCEDURE

  1. Those full-time employees who are required to work a customary night shift, 11:00 p.m. to 7:00 a.m., will work only seven hours at the start of Daylight Savings Time when the clocks are advanced one hour. In those cases, time should be recorded as eight hours worked. In cases where the employee is using Accutime (Kronos) to record IN and OUT punches, the timecard calculation may be automatically adjusted to increase hours: check announcements from Payroll or Information Technology at the time of the change.  Otherwise, Timekeepers must manually add 1.0 REG hour and 1.0 SD hour (5.5, 14 or 20, as applicable)                              

  2. Those full-time employees who are required to work a customary night shift, 11:00 p.m. to 7:00 a.m., will work nine hours at the end of Daylight Savings Time in October when clocks are reversed one hour. In those cases, time actually worked, nine hours, should be shown on the Time and Attendance Sheet, and the employee will be paid for the additional hour consistent with the provision of the UAMS Overtime Policy 4.2.01. In cases where the employee is using Accutime (Kronos) to record IN and OUT punches, the timecard calculation may be automatically adjusted to reflect increase hours and overtime:  check announcements from Payroll or Information Technology at the time of the change.   Otherwise, Timekeepers must manually add 1.0 OT hour and 1.0 SD hour (5.5, 14 or 20, as applicable)
     

  3. Part-time employees will be compensated only for actual hours worked.

REFERENCE

UAMS Policy, 4.2.01, “Overtime Compensation”

UAMS Policy, 4.2.04, “Shift Differential”.