UAMS ADMINISTRATIVE GUIDE

NUMBER: 4.2.05
DATE: 12/01/2000
REVISION: 07/01/03

SECTION: HUMAN RESOURCES
AREA: COMPENSATION
SUBJECT: ON-CALL PAY AND CALL BACK

PURPOSE

The purpose of this policy is to establish, according to the provisions of current legislation, uniform guidelines within the University of Arkansas for Medical Sciences (UAMS) for compensating employees for call duty. It is the policy of UAMS to compensate Non-Classified Patient Care and other employees as authorized who are required, in addition to their normal work schedule, to be available for duty on nights, weekends, and holidays on a call basis.

"Call pay" is defined as a predetermined amount of hourly compensation paid to an employee in a designated classification (class code) when the employee is scheduled for stand-by duty. This is nonrestrictive call in that the employee must be accessible by telephone or pager. "On-site" presence of the employee must be paid as regular hours worked or overtime. A list of classifications that are eligible for call pay and their hourly amounts is attached.  The position title is found in SAP/HR on infotype 0001, Organizational Assignment, in the field “position”; the code for “payscale group” is also found on infotype 0001 and on infotype 0008, Basic Pay, in the field called “payscale group”.

"Call Back" status occurs when an employee on-call is required to return to work to perform tasks. Pay shall include one-hour of "Travel" time and a minimum of one hour of Regular time. Further, both travel and regular time worked during "call back" will be paid at a premium rate of 50% (time and a half).

General instructions for the use of SAP/HR (infotypes 0001 and 0008) are found in the manual “personnel Administration for Department Users”, at the UAMS Enterprise website: http://intranet.uams.edu/enterprise/Manuals.htm

PROCEDURE

1.      Requests for additional call pay classifications and amounts of call pay must be submitted to the Office of Human Resources and approved by the UAMS Chancellor. The need for call status must be demonstrated by the requesting department.

2.      Call pay payments are not included in line item maximum calculations.                                                                                                   

3.      Call Pay is entered as a number of hours into Accutime (Kronos) by the department timekeeper as CALL 1.00, CALL 1.50, or CALL 2.00, referring to the amount per hour.  See Chart attached to this Policy.

4.      At the point were the employee on-call receives the call to return to work, the hours are treated at "at work" hours, travel time will be paid, a minimum of one hour will be paid, and all hours will be paid at the premium rate.

        Employees using Accutime timeclocks will use a special clocking code (F1 Key) to activate the payment of travel, minimum and 50% premium on all hours. This is also available on Accutime telephone system by pressing "3" at the proper prompt.                                                                                                         

        For employees not using Accutime clocks or telephone, the timekeeper must manually enter hours for "TRAVEL", "REG" and the premium rate of "CALLBACK50"

5.      Because all hours in the "call back" formula are being paid at a rate equivalent to "time and a half", these hours are not counted in the basic Overtime formula: they have already been paid at the overtime rate.      

Administrative Guide 4.2.01, Overtime Compensation

CLASSIFICATIONS ELIGIBLE FOR CALL PAY

TITLE CLASS CODE HOURLY CALL RATE
Ambulatory Technician IV
Applications Programmer I
Applications Programmer I PC
Assistant Head Nurse

6714
D200
P200
6633

2.00
1.00
1.00
2.00

Cardiac Catheterization Technician

(See Clinical Technician III)

Cardiac Non-Invasive Tech I
Cardiac Non-Invasive Tech II
Cardiac Non-Invasive Tech III
Central Escort Manager
Central Supply Supervisor
Certified Ophthalmic Assistant
Certified Technologist I
   (Medical Technologist I, Nuclear
   Medicine Technologist I)
Certified Technologist II
   (Medical Technologist II, Nuclear
   Medicine Technologist II)
Certified Tech II WEO
Certified Technologist III
   (Medical Technologist III)
Charge Nurse
Charge Nurse WEO
Clinical Dietitian
Clinical Nursing Specialist I
Clinical Nursing Specialist II
Clinical Social Worker
Clinical Team Manager
Clinical Technician I
   (ECG Tech)
   (EEG Tech)
   (Respiratory Tech I)
Clinical Technician I WEO

Clinical Technician II
Clinical Technician II WEO
   (EEG Tech Supervisor)
   (Respiratory Tech II)

   (X-Ray Tech II)
   (X-Ray Tech III)
Clinical Technician III
Clinical Technician III WEO
   (Gastroenterology Technician)
   (Perfusion Tech)
   (Respiratory Therapist)
   (Kidney Profusion Technician)
   (X-Ray Technician III)
   (Cardiac Cath. Technician)
Clinical Technician III WEO
Computer Technician I
Electrician Forman
Electrician Supervisor
Emergency Technician
Executive Director – Eye Bank

6820
6821
6822
6708
V011
6711
6703


6702


6717
6701

6634
6722
L016
6629
6626
6691
6712
6706



6729

6705
6728

 



6704
6727






6727
D003
Y028
Y027
L054
6833

2.00
2.00
2.00
2.00
2.00
2.00
2.00


2.00


2.00
2.00

2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00



2.00

2.00
2.00





2.00
2.00






2.00
1.00
1.00
1.00
1.00
2.00

Gastroenterology Technician

(See Clinical Technician III)

General Maintenance Repairman
Head Nurse
Head Nurse AHEC
Heat and AC Mechanic
Heat and AC Mechanic Supervisor
Infection Control Controller
Instrument Engineer
Instrument Technician II
Journeyman Electrician
Journeyman Plumber

G161
6631
6813
Y039
Y041
0B83
Y046
Y049
Y055
Y061

1.00
2.00
2.00
1.00
1.00
2.00
1.00
1.00
1.00
1.00

Kidney Perfusion Technician

(See Clinical Technician III)

Lab Assistant I
Lab Assistant II
Lab Support Technician I
Lab Support Technician II
Lab Support Technician III
Lab Technic III  HOSP
Laboratory Manager – ADM
Licensed Pract Nurse I – AHEC
Licensed Pract Nurse II – AHEC
LPN I
LPN I WEO
LPN II
LPN II WEO
Logistics Manager – PC
Management Project Analyst I
Management Project Anal I – PC
Management Project Analyst II
Manager Project Anal II – PC
Medical Laboratory Technician

B039
B041
0B60
0B61
0B62
6669
6707
6804
6805
6660
6718
6657
6719
P104
R264
P264
R266
P266
6668

2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
1.00
1.00
1.00
1.00
2.00

Medical Technologist I
Medical Technologist II  
Medical Technologist III  
Nuclear Medicine Technologist I  
Nuclear Medicine Technologist II  

(See Certified Technologist I)
(See Certified Technologist II)
(See Certified Technologist III)
(See Certified Technologist I)
(See Certified Technologist II)

Nurse Anesthetist
Nurse Practitioner I
Nurse Practitioner I - AHEC
Nurse Practitioner II
Nurse Practitioner II - AHEC
Nurse Practitioner III
Nursing Assistant I
Nursing Assistant II
Occupational Therapist Coordinator
Occupational Therapist
Ophthalmic Assistant
Patient Care Supervisor
Patient Care Technician
Patient Representative
Patient Services Coordinator
Perfusion Technician
Pharmacist I
Pharmacist I WEO
Pharmacist II
Pharmacist II WEO
Pharmacy Technician
Phelbotomist I
Phelbotomist II
Physical Therapist
Physical Therapy Assistant
Plant Maintenance Coordinator
Plant Maintenance Supervisor
Plumber Supervisor
Point of Service Coordinator
QA/UR Analyst

6625
6635
6806
6632
6807
6627
L079
L081
6645
6643
6710
6628
6715
6814
6716
6624
6641
6726
6640
6724
L101
B004
B002
6644
6826
G120
G124
Y081
6815
6831

2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
1.00
1.00
1.00
2.00
2.00

Respiratory Therapist
Respiratory Therapy Technician I
Respiratory Therapy Technician II

  (See Clinical Technician III)
(See Clinical Technician I)
(See Clinical Technician II)

Registered Nurse I
Registered Nurse I - AHEC
RN I – WEO
Registered Nurse II
Registered Nurse II- AHEC
RN II – WEO
RN IV
Rehab Therapist – Pool
Social Service Rep I
Social Service Rep II
Social Service Worker
Social Services Supervisor
Social Worker I
Social Worker II
Special Procedures Technician – HOSP
Surgical Technician
Systems Analyst I
Systems Analyst I - PC
Systems Analyst II
Systems Analyst II – PC
Telecommunications Coordinator
Vascular Technician
Ward Coordinator
X-Ray Tech I – AHEC
X-Ray Tech II – AHEC
X-Ray Tech III – AHEC

6637
6808
6720
6636
6809
6721
6639
6723
M073
M075
M080
0B91
M086
M088
6667
G129
D022
P022
D202
P202
C021
6823
K124
6811
6812
6810

2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
2.00
1.00
1.00
1.00
1.00
1.00
1.00
2.00
2.00
2.00
2.00
2.00

X-Ray Tech I
X-Ray Tech II
X-Ray Tech III

(See Clinical Technician II)
(See Clinical Technician II)
(See Clinical Technician II)