ࡱ> qsp!` bjbj\\ 24>> &8<&.0********B.D.D.D.D.D.D.$/h[2nh.**h.4(**}.X**B.B.r* a|C-.0.222$*Z@4***h.h.X***.&&& &&&&&&  UAMS ADMINISTRATIVE GUIDE NUMBER: 4.5.28 DATE: 06-14-2004 REVISION: PAGE: 1 of 3 SECTION: HUMAN RESOURCESAREA: EMPLOYMENTSUBJECT: SERVICES FOR NON-EMPLOYEES POLICY The University of Arkansas for Medical Sciences will utilize its own employees where ever possible. In instances where a department determines that contracting for a function to be performed by a third-party company is practical and cost effective, a contract will be written and approved according to UAMS policies. ( Likewise, a department may appoint a non-employee to a Visiting Faculty Appointment.( Employees of another company or institution (non-employee) are not UAMS employees and do not fall under any aspect of employment law, regulations, or policies. However, non-employees need various campus privileges in order to function effectively; further, UAMS demands that non-employees follow basic UAMS policies, including the Code of Conduct. The department who supervises the contracting company will be the sponsoring department for all of the companys employees who require campus privileges and ensure that these policies are followed. PROCEDURES Sponsoring departments will use the SAP transaction Non-Employee Basic Data enter into SAP basic demographic information on each non-employee , including name, Social Security number, employing company and its address, start and end dates of campus presence, work phone, work location, mail #. A form (page 3) to gather this information may be helpful. Information on the non-employee database will be shared with UAMS Police, ID Badge system, Library, Clinical Information Systems, Telecommunications/Mailroom and others as applicable so that services can be provided ID Badge, domain privileges, listing in the on-line telephone directory, and so forth. UAMS departments will grant privileges according to general guidelines. Non-employees may be required to sign Confidentiality Agreement(, parking rules, or other agreements normally signed by UAMS employees. Non-employees may be required to attend UAMS New Employee Orientation, as applicable to employees in the Division where they are sponsored. They must adhere to the Employee Basic Code of Conduct( , Inclement Weather policy(, Employee Separation Procedure(, and other policies as specified by the sponsoring department. Non-employees may also be required to consent to Drug Testing( and Criminal Background Testing(. Sponsoring departments may obtain these from the contracted company or use UAMS facilities to accomplish. The sponsoring department must pay the cost of tests performed by UAMS facilities.  UAMS ADMINISTRATIVE GUIDE NUMBER: 4.5.28 DATE: 06-14-2004 REVISION: PAGE: 2 of 3 Non-employees may be subject to written job descriptions, performance evaluation, medical screening, and training requirements as a part of JCAHO or other accreditation standards. Sponsoring departments are responsible for this compliance. Sponsoring Departments should use the SAP transaction Termination Leaving UAMS when the non-employee leaves UAMS, no longer require privileges, or becomes a normal UAMS employee (Note: department must work with HR/Recruitment and use Rehire action for the action to move from non-employee to employee). References:     ( Administrative Guide 5.3.01, Professional/Consultant and Commodity/Service Contracts ( See Faculty Handbook, Academic Visitor Status, pages F-31 through F-34 ( Administrative Guide, 3.1.15, Confidentiality Policy ( Administrative Guide, 4.4.01, Employee Basic Code of Conduct ( Administrative Guide 3.1.02, Inclement Weather ( Administrative Guide 4.5.16, Employee Separation Procedure ( Administrative Guide, 3.1.14, Drug Testing ( Hospital Policies and Procedures HR 3.0.1, Employee Testing/Services  UAMS ADMINISTRATIVE GUIDE NUMBER: 4.5.28 DATE: 06-14-2004 REVISION: PAGE: 3 of 3 University of Arkansas for Medical Sciences NON - EMPLOYEE INFORMATION Sponsoring departments are responsible for entering non-employee information into SAP, using PA40, Non Employee Basic Data. This form may be used if helpful to the department. UAMS privileges will not be granted to any non-employee unless and until the non-employee is in SAP database. Name of Non-employee: __________________ __ __________________________ First MI Last Social Security Number: _______ - ____- _______ (if none, call HR/Records, 603-1307) Sponsoring Department: _____________________________ ____________ Name Org Unit ## Name of Company who employs this person:___________________________________ (or home address of the non-employee) Address _____________________________________ City, State, Zip Code ____________________, ___, _______ Start Date on campus _____________ End Date on campus ____________ UAMS phone number: _____________ UAMS location: ______________ (building/number) UAMS mail #: ______________ Services include Domain Access, on-line telephone listing, and ID Badge Please call these departments for additional services: Parking (UAMS Parking) Yes No Library Privileges Yes No OHR/6-14-04 (rev). 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