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The use and/or copying of software shall be governed by license agreement. Illegal copying or distribution of software is strictly prohibited. All UAMS personal computers must have approved virus protection software installed and operational. UAMS owned software, which is used off-site, must be write protected. Products obtained from bulletin boards services or shareware and public domain products must be checked for viruses prior to installation on UAMS personal computers. Inbound modem access is prohibited on networked workstations. Individual modems must be configured as outbound only. Inbound calls must be routed through the UAMS Secure Inbound modem pool. Individual exceptions may be granted by the Information Technology Steering Committee if a specific need is present and adequate security is provided. Passwords must be a minimum of 5 characters and should be a combination of alphabetic and numeric characters. Passwords should also be changed periodically as a matter of good user practice. When changing a password, the new password must not be the same as the current or previously used password. Programs used to automatically log intelligent workstations onto the host must not contain hard-coded passwords. Automated log-on programs are acceptable provided the user is prompted for the password at initial log-on time and the password is not permanently stored for further use. E-mail is the property of UAMS. UAMS e-mail must not be used: For commercial business purposes, to send inappropriate materials (such as chain letters, pornography, etc.), or to threaten other employees. 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