ࡱ>  !` bjbj\\ .(>>6666666J  J^  (       $~h6  66  6 6  66U R2@ '"!yd.0^),IU6U$ ^ LD       ^JJJJJJJJJ666666  EMBED Unknown  UAMS ADMINISTRATIVE GUIDE NUMBER: 5.2.01 DATE: 08/18/95 REVISION: 05/19/03 PAGE: 1 of 2 SECTION: SUPPORT SERVICESAREA: DISTRIBUTION SERVICESSUBJECT: RECEIVING REPORTSPURPOSE The purpose of this policy is to inform departments within the University of Arkansas for Medical Sciences (UAMS) of the procedures to be followed regarding the receipt of supplies, commodities and equipment for the University of Arkansas for Medical Sciences (UAMS). Distribution Services is responsible for items flowing through the distribution center. Distribution Services will receive items online in SAP and will create a record for receipts for items with the proper paperwork on the outside of packages. PROCEDURE Records of pending shipments ordered by Procurement Services are electronically accessible to Distribution Services when they are entered into SAP. Upon receipt of the items, Distribution Services personnel will inspect the shipment for any damage then enter the receipt into SAP according to the information on the accompanying packing slip. Once the receipt is entered online, a system generated receiving report will be forwarded with the shipment to the requesting department for their records along with the packing slip. The packing slip must be returned to Distribution Services for filing after it has been signed The requesting department should verify the completeness of the order before signing the packing slip. If the order is complete, the requesting department must sign the packing slip as indicated, and return it to the delivery person. The department should retain a copy of the receiving report for their records. If the requesting department determines that the order is incomplete, incorrect, or otherwise unacceptable they should note any discrepancies on the packing slip. The department should retain a copy of the packing slip for reference when contacting the vendor. The department must then notify supervisory personnel in Distribution Services to discuss the error so receipt adjustments can be made in SAP. It is the responsibility of the requesting department to contact the vendor direct to correct any purchasing discrepancies Shipments received by Distribution Services that does not contain sufficient information on the outside of the box or package to allow delivery to the requesting department may be opened by Distribution Services personnel in an effort to ascertain if there is more detailed information inside. If additional information cannot be found, the shipment will be returned to the vendor after  EMBED Unknown  UAMS ADMINISTRATIVE GUIDE NUMBER: 5.2.01 DATE: 08/18/95 REVISION: 05/19/03 __________________ being held in Distribution Services for a period of three days. Perishable shipments will be returned to the vendor within 24 hours. Distribution Services will not be responsible for perishable items, which could not be delivered due to incorrect or inadequate information, as proper storage is not available Departments expecting "special handling" shipments or shipments that must be delivered to the requesting department immediately, should notify Distribution Services as soon as possible and relate all pertinent information such as the name of the shipper, name of the vendor, department contact person, room number, if the package requires refrigeration, etc. This information may be relayed to Distribution Services by phone: 686-5759, by fax: 686-5438 Shipments containing bio-hazardous materials or radioactive materials will be routed through the UAMS Environmental Health and Safety Department that will be responsible for delivery to the requesting department. Departments must contact the UAMS Environmental Health and Safety Department before attempting to return bio-hazardous materials or radioactive materials to a vendor. Vertical distribution limitations within UAMS may preclude delivery of some shipments. Departments desiring to purchase equipment exceeding 95" in length and/or 1,500 lb. that cannot be disassembled, should contact Distribution Services before generating the purchase request, to ascertain if the equipment can be delivered. Equipment exceeding the above dimensions may require the hiring of a moving vendor at department expense. Online receipts for items, which are shipped direct to requesting department by the vendor, are the responsibility of the recipient. The requesting department is also responsible for maintaining the packing slip for future audit inquiries. #=    UVWfghiysib h#5>*h#h#5>*jI h8OJQJU^JaJ%jSgH h8OJQJUV^JaJhLh#OJQJ^J hLh#!hLh#5>*OJQJ\^J h&5 h#5 h#56h#%jSgH h8OJQJUV^JaJh8OJQJ^JaJjh8OJQJU^JaJ%=hxDkd $$If0" "a$$d$Ifgd&$$d0&d P gd# $$d0gd#$$0&d P gd#  f^^^L$ & Fdd[$\$a$gd#$a$gd#Dkd $$If0"00 "a$$d0$Ifgd&Dkd{ $$If0" "a Va$a$gd#$ & Fdd[$\$a$gd&$dd[$\$^a$gd& $$d0gd#$$0&d P gd#$ & Fdd[$\$a$gd# m_ah#hLh#OJQJ^J hLh# hLh&hLh&OJQJ^J ,1h/ =!"#$%  Ddb)R  S A?"?bu  DSl04Q DnI  DSl04PNG  IHDR~GsRGBPLTEVTT:?훚ihh755dt,ۀwDw<Pwgw |@,<wwS--xx@-w-;S8>w7wX$CwH $0ۀwDwPwgw@8H9p$ۀwИwxx@9998Hwwwww__9,ۀwxwxxxx9_wttۀwwwm\w@UAMS9H wȍww\WC9m\w@ 99hv$Q:-2C-x99 4ۀwxwDIwm\wDD: :lH9D:sD9 w pHYsod cmPPJCmp0712Hs tRNS,IDAThCYv( bޙ6ܞ>ԧ1h$! qk4vo;eW2z^iWjSvNxUw=y~=܇xJa z.цjp Sk/}{iŸ&!hL5j|\RpiL䁲!@ń9ʿ nސa!<,7{PWd˦{;0[lA*lbo M2-xfl]Â]\Aa{z T-װ \H:R[+&#e%x),fx2w)S"=={/!6#gkQiq%xGGqNcvFVkk} GSSrTJbx`=p%F8p ))=|y _I6|e S̒L|kU@Ƨ_o`3KE*bQ1{kCYKL_(L͔Cױ1ߒNlsHS)l׵k8X4[kW#cG螿|GKWV){LPBx: 'Y*ȡic7nά(Y?Mf?_^*k|򋰾Јs!h(ˀm}\ͽ|,-!o#(^{֌GZ!SƑǬ"[8޸g8E-пtܟ‹ߔΏywoymZڡ܇)~N ,Q,_]8+۩5pΟCbKhhORɋQz]h7 Tr57seb=c:mIMgtxx;?:#78ćfuɂhݜ28 \aݣRJ0F#M'h[e0!C;\U% 3s~ TPKq 7gg:c?d  L+gC[08L@ش3a  ZRV/y#sy@Qԟ2ph}"4t7|(e#z`Jϳw,Sc/sAL+Q6gwuVT|?z[5D\ V6vzFxIVV rh$xfoFN!^N]=b%FH82 y&'W^K,&(03Vrb򘜎N[K\'؉dlo_%XZ TEHs,\s-@Ky;&|=TW#}Oxq c%cby0kx[+V]:OdJƔcV`RX_D&qX8#&L ?tL?h!#zB"'kĐV|dFFM8b(GIENDB`^$$If!vh55#v#v:V  "554a^$$If!vh55#v#v:V  "554al$$If!vh55#v#v:V  "55/ 04a Ddb)R  S A?"?bu  DSl04Q  nI  DSl04PNG  IHDR~GsRGBPLTEVTT:?훚ihh755dt,ۀwDw<Pwgw |@,<wwS--xx@-w-;S8>w7wX$CwH $0ۀwDwPwgw@8H9p$ۀwИwxx@9998Hwwwww__9 f"DC$%&'()*+,-./012345689:;<=>?@ABYkFGHIJKLMNOPQRSTUVWXl[\]^_`abcdeghijynopqrstuvwxRoot Entry F8>@!Data dWordDocument.(ObjectPoolR2@8>@_1214731149 @96>@)R2@R2@Ole CompObjuObjInfo  @96>@)#Microsoft Photo Editor 3.0 PictureMSPhotoEditor MSPhotoEd.39q  @96>@)#Microsoft Photo Editor 3.0 PictureMSPhotoEditor MSPhotoEd.39qCONTENTS #(&OlePres000 7CONTENTSV30_1214731159 @96>@)R2@R2@~G`VTT:?훚ihh755dt,ۀwDw<Pwgw |@,<wwS--xx@-w-;S8>w7wX$CwH $0ۀwDwPwgw@8H9p$ۀwИwxx@9998Hwwwww__9,ۀwxwxxxx9_wttۀwwwm\w@UAMS9H wȍww\WC9m\w@ 99hv$Q:-2C-x99 4ۀwxwDIwm\wDD: :lH9D:sD9 W                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                        Wf  !   H&TNPP]A G~G~(~Go?w?᱿?~὿?ǽ~6ǽ7s2ǟ? ߿s~;g??s|1o11?}1mp?yx1m31}~9m};?;>x??`?????????????~??}??||?~?>~?>???????????0?????! A G~G~(~Ghhi557TTV?:!g5%51EURUUS9vxX5XUU1vtfRUHSGfUYFg!&biCw1A&GW(eQv6h(!&i"aG"qfh"r)c&!5EsAVq!U&$Xh&"b&FQaEQ7v&Qb&DF&%vSbrYUDTauib9g&!aGHQV61t!VS&HF&%HbyqtUDTacbg6aGBYb&1t!&x&6VAtf6b!U$Rh3eQbcs2aEf64QW1W(eGbubf1b6uQVWhqubbegWHcWi&8gWIerFQ""18H12"1"#2"!""1#D""8H8D2#""#"18H2"#D!11fUS5cUU)SVfA3YSvi11S5U!Y1Xfd5g!&F"QeAhY"QhETQC5sEcCw6"dcIFX!&)hBbF"Q6uA&WTRbdETQiiEY"hIc&QR%QDeQ&Cb)cbE"Su%A!UvQVsETcbUGHWcVAg1gv!D6RQ%g1WVvQE"Yb%AiUCSy&xET&UhuGB7BhW1Dw2Rg&!RE"f%BbaTQFF11E1Tu6!W1bE1V!AU%'tFbTcWW116i&7qbwUei6Yaugvcc7yVW!gub&"hcreh&Q"12"!"""!""""!!""""1#$""1#2"12#"!"#8B#! 2""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""!2DDD12(D"fffffe!DDDBDDDDDDDC7DDDB8VffffgFfffffffe!5fff!ffffffva7fffxffffffffC7fffffffffbVfe6ffhfefhfff4ffffffffg!vffftDEffff!6fe&ffQ6fd&feffifffTDEfffrfffS4fffsff1Vff1fdVff1ffbfi!4fff!6ffi&ffhffffifdfffffb&d1&ffqffqffgfQ8ffbfefffqffa!ffhff!Fff1&fc!ffqfg6fffbffa!vfeVff6ff!fh&fffffffeffQVffffeff!fgff1ff1vfgff1ffQvffffdffAff!:ffivf!ffhvfffAfffffhffAfffbVfffafqff7fffffbffA&faffqFfA6ffA6fbff!vffeffbffAfh16ffFfff1fi&ff1FfffbffbffAfeFff1&fQffiff1&ffFffffAffbffAff1vfi&fqffbvffgffffdffbffAfffbfaffqfqFfefffff!ffbffA&fqffqfb&ff6fbVfifffffCffbffAfb6fffbff1fiVfd&fffffffbffAfiff1fhffiffvfbfffffCffbffAff1vfifdffcvfffb&ffffffbffAVfffbfeffQFfQffavfffCffbffA&fQffqfeff!6fcffafffbffbffAfc6ffffVfgfdffQfff!ffbffAfiff1ffffhfgffQffdffbffAfgvfiVf)ffcff)ffAffbffbffAVf#ffbVffffUffffbffbffA&fffqFfvff16fgff!ffdffbffAfffffffeffff1fff!9bffdffAffff1&fffbffffffd1)fbffi6ffQfffi&fffqffff7fffgUVffbfff1FffcfffcFfffVfff1VfffffffbfffSfffg15fffQffff1FfffSvffffffb""""#""""!2"""1""""2"""#EfffgT!&TNPP'Ole CompObj uObjInfoCONTENTSE(& Oh+'0  ,8 X d p |, UAMS ADMINISTRATIVE GUIDEDiana StocktonNormal 2Microsoft Office~G`VTT:?훚ihh755dt,ۀwDw<Pwgw |@,<wwS--xx@-w-;S8>w7wX$CwH $0ۀwDwPwgw@8H9p$ۀwИwxx@9998Hwwwww__9,ۀwxwxxxx9_wttۀwwwm\w@UAMS9H wȍww\WC9m\w@ 99hv$Q:-2C-x99 4ۀwxwDIwm\wDD: :lH9D:sD9 W                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       OlePres000ZCONTENTSV30 1TablemSummaryInformation(  Wf  !   H&TNPP]A G~G~(~Go?w?᱿?~὿?ǽ~6ǽ7s2ǟ? ߿s~;g??s|1o11?}1mp?yx1m31}~9m};?;>x??`?????????????~??}??||?~?>~?>???????????0?????! A G~G~(~Ghhi557TTV?:!g5%51EURUUS9vxX5XUU1vtfRUHSGfUYFg!&biCw1A&GW(eQv6h(!&i"aG"qfh"r)c&!5EsAVq!U&$Xh&"b&FQaEQ7v&Qb&DF&%vSbrYUDTauib9g&!aGHQV61t!VS&HF&%HbyqtUDTacbg6aGBYb&1t!&x&6VAtf6b!U$Rh3eQbcs2aEf64QW1W(eGbubf1b6uQVWhqubbegWHcWi&8gWIerFQ""18H12"1"#2"!""1#D""8H8D2#""#"18H2"#D!11fUS5cUU)SVfA3YSvi11S5U!Y1Xfd5g!&F"QeAhY"QhETQC5sEcCw6"dcIFX!&)hBbF"Q6uA&WTRbdETQiiEY"hIc&QR%QDeQ&Cb)cbE"Su%A!UvQVsETcbUGHWcVAg1gv!D6RQ%g1WVvQE"Yb%AiUCSy&xET&UhuGB7BhW1Dw2Rg&!RE"f%BbaTQFF11E1Tu6!W1bE1V!AU%'tFbTcWW116i&7qbwUei6Yaugvcc7yVW!gub&"hcreh&Q"12"!"""!""""!!""""1#$""1#2"12#"!"#8B#! 2""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""!2DDD12(D"fffffe!DDDBDDDDDDDC7DDDB8VffffgFfffffffe!5fff!ffffffva7fffxffffffffC7fffffffffbVfe6ffhfefhfff4ffffffffg!vffftDEffff!6fe&ffQ6fd&feffifffTDEfffrfffS4fffsff1Vff1fdVff1ffbfi!4fff!6ffi&ffhffffifdfffffb&d1&ffqffqffgfQ8ffbfefffqffa!ffhff!Fff1&fc!ffqfg6fffbffa!vfeVff6ff!fh&fffffffeffQVffffeff!fgff1ff1vfgff1ffQvffffdffAff!:ffivf!ffhvfffAfffffhffAfffbVfffafqff7fffffbffA&faffqFfA6ffA6fbff!vffeffbffAfh16ffFfff1fi&ff1FfffbffbffAfeFff1&fQffiff1&ffFffffAffbffAff1vfi&fqffbvffgffffdffbffAfffbfaffqfqFfefffff!ffbffA&fqffqfb&ff6fbVfifffffCffbffAfb6fffbff1fiVfd&fffffffbffAfiff1fhffiffvfbfffffCffbffAff1vfifdffcvfffb&ffffffbffAVfffbfeffQFfQffavfffCffbffA&fQffqfeff!6fcffafffbffbffAfc6ffffVfgfdffQfff!ffbffAfiff1ffffhfgffQffdffbffAfgvfiVf)ffcff)ffAffbffbffAVf#ffbVffffUffffbffbffA&fffqFfvff16fgff!ffdffbffAfffffffeffff1fff!9bffdffAffff1&fffbffffffd1)fbffi6ffQfffi&fffqffff7fffgUVffbfff1FffcfffcFfffVfff1VfffffffbfffSfffg15fffQffff1FfffSvffffffb""""#""""!2"""1""""2"""#EfffgT!&TNPP',ۀwxwxxxx9_wttۀwwwm\w@UAMS9H wȍww\WC9m\w@ 99hv$Q:-2C-x99 4ۀwxwDIwm\wDD: :lH9D:sD9 w pHYsod cmPPJCmp0712Hs tRNS,IDAThCYv( bޙ6ܞ>ԧ1h$! qk4vo;eW2z^iWjSvNxUw=y~=܇xJa z.цjp Sk/}{iŸ&!hL5j|\RpiL䁲!@ń9ʿ nސa!<,7{PWd˦{;0[lA*lbo M2-xfl]Â]\Aa{z T-װ \H:R[+&#e%x),fx2w)S"=={/!6#gkQiq%xGGqNcvFVkk} GSSrTJbx`=p%F8p ))=|y _I6|e S̒L|kU@Ƨ_o`3KE*bQ1{kCYKL_(L͔Cױ1ߒNlsHS)l׵k8X4[kW#cG螿|GKWV){LPBx: 'Y*ȡic7nά(Y?Mf?_^*k|򋰾Јs!h(ˀm}\ͽ|,-!o#(^{֌GZ!SƑǬ"[8޸g8E-пtܟ‹ߔΏywoymZڡ܇)~N ,Q,_]8+۩5pΟCbKhhORɋQz]h7 Tr57seb=c:mIMgtxx;?:#78ćfuɂhݜ28 \aݣRJ0F#M'h[e0!C;\U% 3s~ TPKq 7gg:c?d  L+gC[08L@ش3a  ZRV/y#sy@Qԟ2ph}"4t7|(e#z`Jϳw,Sc/sAL+Q6gwuVT|?z[5D\ V6vzFxIVV rh$xfoFN!^N]=b%FH82 y&'W^K,&(03Vrb򘜎N[K\'؉dlo_%XZ TEHs,\s-@Ky;&|=TW#}Oxq c%cby0kx[+V]:OdJƔcV`RX_D&qX8#&L ?tL?h!#zB"'kĐV|dFFM8b(GIENDB` Word@@9U.@"M.@6U՜.+,0 hp  UAMS  \ + UAMS ADMINISTRATIVE GUIDE TitleDocumentSummaryInformation8HCompObjq@@@ &NormalCJ_HaJmH sH tH DA@D Default Paragraph FontVi@V  Table Normal :V 44 la (k@(No List B^@B # Normal (Web)dd[$\$HH & Balloon TextCJOJQJ^JaJ(=h V  a00000 00 0 00 0 0000 0 0 0 00000 0 0 0 000=h V 0000 0 00 0 0 0 0 0000 0 0 0 000 V f h :: $\Ld'^rFT fzP\ 8 *urn:schemas-microsoft-com:office:smarttagsdate9*urn:schemas-microsoft-com:office:smarttagsplace=*urn:schemas-microsoft-com:office:smarttags PlaceName=*urn:schemas-microsoft-com:office:smarttags PlaceType  18191995200358DayMonthYear    V i V 3U U V i   V i OA^`.^`.pp^p`.@ @ ^@ `.^`.^`.^`.^`.PP^P`.OlϚez*)(9hH 6PL6V(H8&#h@i i (\}}i i p@UnknownGz Times New Roman5Symbol3& z Arial3z Times5& zaTahoma"hKv&!FKv&(U  U $9242QHP)?#2* UAMS ADMINISTRATIVE GUIDEDiana Stockton    FMicrosoft Office Word Document MSWordDocWord.Document.89q