UAMS ADMINISTRATIVE GUIDE

NUMBER: 5.4.05
DATE: 7/15/99
REVISION:
12/10/2003   

SECTION: SUPPORT SERVICES
AREA: PROPERTY SERVICES
SUBJECT: PROPERTY CONTROL - PATIENT CARE EQUIPMENT

PURPOSE

The purpose of this policy is to notify departments within the University of Arkansas for Medical Sciences (UAMS) of the procedures and practices associated with the control of UAMS property (equipment), as stated in Act 876 of 1973, and to develop a comprehensive property management control program. This policy is also designed to ensure that those property controls conform to all state, federal, University of Arkansas System, and Joint Commission on Accreditation of Healthcare Organizations (JCAHO) regulations.

POLICY

To ensure that all Patient Care equipment is identified upon receipt, tracked during its incumbency at UAMS, and noted upon its final departure from UAMS for the purpose of regulatory compliance.

Upon receipt, all Patient Care equipment must be inspected and tested by Clinical Engineering for safety and proper operation before the equipment can be used for patient care. Clinical Engineering shall be responsible for developing and maintaining a detailed database to include all Patient Care equipment on the UAMS campus whether purchased, leased or on loan. The database must contain a complete list of the repair history for each Patient Care equipment item in accordance with JCAHO regulations.

Any UAMS employee who willingly violates this policy will be subject to disciplinary action and may be held personally liable for any incidents resulting from the use of untested equipment.

PROCEDURES

  1. Acquisition of Patient Care equipment by purchase will be processed through Property Services at the time of the requisition. Property Services shall properly identify Patient Care equipment upon receipt.  Clinical Engineering will run reports of these acquisitions.
     
  2. Patient Care equipment that arrives on campus through a lease (capital or non-capital), consignment, purchased through a contract for supplies or in any other way donated or assigned to UAMS must be identified at the time of its arrival. Clinical Engineering must be informed of its presence on campus at the time it arrives and prior to being put into service. It will be the responsibility of the appropriate Clinical department to inform Clinical Engineering by written memorandum or e-mail of the arrival of the Patient Care equipment.
     
  3. Disposal of Patient Care equipment will be processed through Property Services at the time of its disposal. Property Services shall identify Patient Care equipment and notify Clinical Engineering of its disposal. Property Services will send a monthly report to Clinical Engineering listing these disposals.