The purpose of
this policy is to inform departments within the University of
Arkansas for Medical Sciences (UAMS) of the audio-visual services
available through the Office of Educational Services.
Audio-Visual Office is located in the Educational II
Building, Room B-143. The office operates on a
Monday-Thursday daily schedule of 7:30 a.m. to 10:00 p.m.
and Fridays 7:30 a.m. to 6:00 p.m. Audio-Visual personnel
are available from 6:30 a.m. to 10:00 p.m. Monday through
Thursday and Fridays 6:30 a.m. to 6:00 p.m. Audio-Visual
technicians are on "standby" to support weekend
equipment and projectionist/technical services can be
requested by calling extension 65575 or by providing the
vital information on the UAMS Meeting
Room/Audio/Visual Equipment Reservation Form provided by the
Office of Educational Services. Faculty and staff
requesting less than 24 hours in advance may be required
to obtain the equipment in person on a checkout basis
during periods of peak activity.
- The following
UAMS areas are designated for delivery of audio-visual
equipment: Administration-Conference Rooms A, B, B-2, C,
Education II-All locations, Hospital-M1034, 4D27, 8001,
and Shorey-Auditorium, 2S02G, 8025.
meetings requiring Audio-Visual equipment or services in
rooms not listed in (3) should be submitted to the
supervisor of Audio-Visual Services for approval at least
24 hours prior to the meeting. Delivery is contingent
upon available equipment and personnel.
scheduled meetings requiring Audio-Visual equipment or
services in rooms not listed in (3) should be submitted
in writing to Slot 615, at least two weeks prior to the
Audio-Visual Services supports an emergency line
dedicated for use in reporting, emergencies, for example
equipment failures and lamps burn-outs. The Emergency
Line answered by Audio-Visual technicians is extension
6555. Non-emergency communications should be directed
Audio-Visual Services provides the following services:
Delivery and distribution of requested audio-visual
equipment, set-up and testing of equipment, assistance
and instruction in the operation of the visual equipment,
retrieval of equipment, projectionist/technical support
upon request, loan of audio-visual equipment, and repair
and preventive maintenance of audio-visual equipment.
- Loan of
audio-visual equipment is available through the
Audio-Visual Services. Equipment is loaned out for use in
UAMS-associated activities by faculty or staff on an
overnight basis or for extended periods. The borrower
assumes full responsibility for the equipment, and will
be required to provide a UAMS account number prior to
checkout to be used in the event of loss or damage to the
equipment. Replacement bulbs are routinely checked out
with projectors, and must be returned. In the event of a
burn-out, the burned-out bulb should be returned to avoid
Audio-Visual equipment includes a 20 foot AC extension
cord and an appropriate cart or travel case is supplied.
additional information concerning the Audio-Visual
Services, contact extension 65575.
MEETING ROOM & AUDIOVISUAL EQUIPMENT RESERVATION INSTRUCTIONS
complete the OES Meeting Room & Audiovisual Equipment
Reservation Form when requesting a OES meeting room and/or
audiovisual equipment. Forms are available through OES, extension
65575. Return completed form to OES, slot 615. Room or
Audiovisual requests may also be made by accessing the VAX
mainframe computer. At the "$" prompt type the word
"Room". On-line instructions are available.
Confirmation of requests will be sent via E-mail.
Enter the specific location of the room.
REQUESTED: Indicate the space provided the type(s) of
audio-visual requested. Refer to the OES Users
Guide for descriptions of equipment or contact 65575.
Enter the requesting departments account number
- Special TV
Requirements: Enter the special TV requirements
related to the request.
Check appropriate space for a confirmation call placed by
the OES staff regarding this request.
Date: Enter the current date.
Enter the time in which this request form is completed.
Enter the requesters initials in the space
Name: Enter the name of the requester.
Name: Enter the name of the host or moderator.
Enter the name of the requesting department, college, or
Enter the telephone number of the requester.
- Mail Slot:
Enter the mail slot number of the requester.
Description: Enter a description of the course or
meeting related to the request.
Number of Participants: Enter the estimated number of
Date: Enter the first day of the event.
- End Date:
Enter the last day of the event.
- Days of
Week: Enter the days of the week associated with the
Times: Enter the times the event will begin and end.
- If this is
not a weekly event, please enter dates needed: Enter
the dates of the event.
Room Number: Enter the number of the room requested.