UAMS ADMINISTRATIVE GUIDE
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OF MEDICAL AND COMMERCIAL COMPRESSED GASES RENTAL OF COMPRESSED GAS
All commercial and medical gases required by UAMS
personnel will be ordered by using service delivery orders and SAP.
Distribution Services has created service delivery orders for those departments
that order using a specific cost center/WBS element. Individual SAP
requisitions will be used for those departments that have multiple cost centers/WBS
elements; these orders will be placed on an "as needed" basis.
Departments requesting compressed gases that have been
given an assigned service delivery order number will complete the order form1
provided to UAMS by our contracted compressed gas vendor. To place an order,
all information on the order form must be completed as well as the quantity of
gas or gases specified then either faxed or e-mailed directly to the
compressed gas vendor. The vendor upon receipt of the order will provide
confirmation to the requesting department by the same means as the order was
submitted. The requestor will note a delivery date on the completed order
form. Deliveries are usually next day unless the gas is a custom mix that
could require additional days prior to delivery.
Empty cylinders should be clearly marked as such and given
back to the compressed gas vendor when other deliveries are made. Records of
all returns and shipments of cylinders will be kept by the vendor. All
questions regarding shipments and returns need to be addressed directly to the
compressed gas vendor. Medical and commercial gas cylinders are rented. A
monthly rental charge is made to the ordering department and a statement will
be mailed to the department at that time.
Departments are not to receive the compressed gas order in
the SAP system. Distribution Services will process all receiving of
compressed gas orders in SAP.
UAMS Distribution Services has and will assign specific
department numbers for each ordering department. The department will note
this number on the order form to allow for correct cylinder rental billing.
Departments using multiple cost centers/WBS elements that
were not able to use service delivery purchase orders will enter their
requisitions in SAP as previously trained. After notification of the purchase
order number for that requisition has been obtained, the above procedure for
completing the order form provided by the compressed gas vendor will need to
╣Compressed Gas order form found on website
1 UAMS Policy
5.2.03, Stockroom Requisition Form