UAMS ADMINISTRATIVE GUIDE

NUMBER: 5.1.13
DATE: 01/15/97
REVISION:
 05/24/03   

SECTION: SUPPORT SERVICES
AREA: PROCUREMENT SERVICES
SUBJECT: COORDINATION WITH PHYSICAL PLANT

PURPOSE

The purpose of this policy is to inform all departments within the University of Arkansas for Medical Sciences (UAMS) of the requirements to be followed in the procurement, lease or installation of equipment that could affect the building structure and utilities. UAMS departments must coordinate all requests for such equipment with the UAMS' Physical Plant.

PROCEDURE

  1. Departments requesting the procurement, lease or installation of equipment, must submit the request to Physical Plant for inspection and approval prior to submitting the on-line SAP requisition to the Procurement Services Department. This requirement especially includes requests for major equipment such as X-Ray equipment, air conditioning units, sterilizers, freezers, and fume hoods.
     
  2. The Physical Plant will review the equipment technical specification literature and then inspect all affected areas to determine if the required electrical, plumbing, and space environmental conditions are present. If proper environmental conditions exist, Physical Plant will approve the request. However, if existing conditions are unacceptable, Physical Plant shall inform the department of all remodeling, renovation, maintenance, and associated costs that will be required to meet the standards.
     
  3. Failure to obtain approval from the Physical Plant could seriously delay the installation of the requested equipment or cause damage to UAMS facilities.