UAMS ADMINISTRATIVE GUIDE
NUMBER: 5.1.02
DATE: 01/15/97
REVISION: 05/28/03 
SECTION: SUPPORT SERVICES
AREA: PROCUREMENT SERVICES
SUBJECT: PROCUREMENT AND UAMS CONTRACTS

PURPOSE

The purpose of this policy is to notify departments within the University of Arkansas for Medical Sciences (UAMS) of all commodities and services, which must be procured through either Arkansas State Procurement Contracts or UAMS Contracts. Commodities and services, which are under State Contract, are required by law to be procured exclusively through the said contract(s) unless sufficient justification can be demonstrated and approved by the Arkansas Office of State Procurement. Commodities and services, which are under UAMS Contract, must be acquired through said contract(s) unless sufficient justification can be demonstrated and approved by the UAMS Director of Procurement Services. Any exceptions to this policy will require written justification submitted to the Director of Procurement Services.

PROCEDURE

  1. Departments requesting the procurement of a commodity or service that falls under the jurisdiction of the Office of State Procurement may located the details of the contracts on the Department of Finance and Administration website http://www.accessarkansas.org/dfa/purchasing/contracts.html.
  2. Procurement Services will be glad to assist in providing information on contracts.  The requesting department must complete and submit an on-line purchase requisition with the contract information. Procurement Services will then process a purchase order to be faxed to the vendor.
  3. The following is a current listing of commodities under State/UAMS Contract(s).

OFFICE OF STATE PROCUREMENT CONTRACTS

Air Conditioners/Heat Pumps* Mandatory
Ammunition Mandatory
Analog Copier Leases 1 & 3 Year Mandatory
Blank Envelopes Mandatory
Custom Continuous Forms Mandatory
Custom Printed Index Tab Dividers Mandatory
Snap-Out Forms Mandatory
Digital Copier Leases 2 & 3 Year Mandatory
Diploma Inserts & Covers Mandatory
Fax Machines Non-Mandatory
Grainger Catalog Non-Mandatory

* Purchase requests must be routed through maintenance control

Light Ballasts* Mandatory
Lamps* Mandatory
Letterhead/Envelopes Mandatory
Office Supplies Non-Mandatory
Printed Envelopes Mandatory
Printer & Copier Paper Mandatory
Software LAR Mandatory
Stock Continuous Paper Mandatory
Telephone Instruments** Mandatory
Tires Mandatory
Vehicles* Mandatory
Video Tapes Mandatory

** Purchase requests must be routed through communication service
 

UAMS CONTRACTS

Bottled Water – Clear Mountain Non-Mandatory

Fisher Contract Non-Mandatory

Staples: STAP – Mandatory,
STNC – Non-Mandatory