UAMS ADMINISTRATIVE GUIDE

NUMBER: 4.5.15
DATE: 10/01/00
REVISION:  05/05/2003  

SECTION: PERSONNEL SERVICES
AREA: EMPLOYMENT
SUBJECT: PERSONAL DATA CHANGE

POLICY

Any change involving an employee's personal or biographical information requires appropriate notification be made to the Office of Human Resources or the employee’s department business office.  This notification will be made by the employee updating An Employee Personal Data Change form.

 

PROCEDURE

  1. A New Employee Data Sheet for all new employees will be completed by the employee at orientation or at time of sign-up onto payroll.[1]
     

  2. Current employees wishing to make changes to their personal data must complete the Employee Personal Data Change form and submit it to the employee’s department business office or the Office of Human Resources. The department business office may key the changes directly into SAP.  If an employee is changing their name, then the Employee Personal Data Change form must be forwarded to the Office of Human Resources who will input the change into SAP.
     

  3. The employee is responsible for the accuracy of all employee personal data.  Improperly completed forms will be returned to the employee for correction.
     

  4. The Personal Data Change form will change your records for UAMS email, phone directory, QualChoice, Delta Dental, Fidelity and TIAA-CREF.  It will not, however, change your records with the credit union, Patient Business Services or MCPG.

1         UAMS Procedure 4.7.01 – New Employee Orientation

 Employee Personal Data Change

please type or print

Your Name: (as currently shown in our records)

________________________________

Your Employee #:                     

(SAP or Social Security #)

 

________________________________

               

Daytime Phone #: (should we need to contact you)

 

________________________________

New Name:

 

 

 

 

New Home Address:

 


_________________________________________________

_________________________________________________
     city                                            state                             zip                             

New Home Phone Number:

 

Emergency Notification:

 

Name: _________________________________________________

Address: _________________________________________________
                                   
________________________________        _____________

Phone:      ________________________________________________

Relationship:      ________________________________________________

Other Miscellaneous Personal Changes:

 

 

 

Your Signature: _____________________________   Today’s Date:  ______________________

Thanks for updating your records! Return this form to the Office of Human Resources, # 564

–fax 603-1318