UAMS ADMINISTRATIVE GUIDE
of this policy is to inform departments within the University of Arkansas for
Medical Sciences (UAMS) of the procedures to be followed in the determining the
frequency of pay for UAMS employees. A common pay frequency has been established
for all positions within each classification (Class Code). State law prohibits
the payment of wages prior to the end of a pay cycle.
infotype 0001, Organizational Assignment, identifies the pay frequency of each
position in the field “Payroll Area” as 01 “biweekly" , 02 "monthly", or 99,
“irrelevant. Below are the
pay frequencies for each position classification established by current
(including Extra Help) and Non-Classified Patient Care positions are biweekly,
with some exceptions.
Non-Classified Administrative and Faculty, as well as Housestaff
positions are monthly
“Irrelevant” (payroll area 99) applies to “non-employees” who are
listed in SAP/HR for the purpose of gaining domain access, name badge, and other
employee privileges. See BPP “Non-Employee Basic Data” under “Personnel
- Employees in
positions with a bi-weekly pay frequency will be paid every other Friday,
approximately five working days following the end of the bi-weekly cycle.
Finance Department/Payroll publishes a semi-annual listing of biweekly
payperiod dates and pay distribution dates.
- Employee in
positions with a monthly pay frequency will be paid on the last work day of
each month. Finance Department/Payroll publishes a semi-annual listing of
monthly pay distribution dates.
with OHR is required for proper payment of an employee following a change in
pay frequency resulting from a promotion, upgrade, or reclassification from
one position to another. Generally, the employee should remain in the current
position through the end of the current payperiod so that he will be fully
paid for the current payperiod (e.g., if biweekly, he stays until the end of
the biweekly period; if monthly, the end of the month). OHR/Recruitment will
then “transfer data” to move the employee to the new
distribution of paychecks is generally prohibited. The Assistant Vice
Chancellor for Human Recourses may approve early release of a paycheck only
under emergency circumstances.
General instructions for the use of SAP/HR are found in the manual “Personnel
Administration for Department Users”, at the UAMS Enterprise website: