UAMS ADMINISTRATIVE GUIDE

NUMBER: 3.1.02
DATE: 12/03/02
REVISION:

PURPOSE

The University of Arkansas for Medical Sciences (UAMS) recognizes that transportation problems result from inclement weather and hazardous road conditions. However, by virtue of our commitment to patient care, academics, and research, this campus never closes. When conditions dictate, the normal work schedule may be revised by excusing late arrivals or permitting early departures. Decisions will be made on an individual case basis for each incident of bad weather or hazardous road conditions.

1. In severe weather or hazardous road conditions, the Chancellor or his designated representative will decide if a liberal work schedule excusing late arrivals or permitting early departures will be allowed.

2. The decision of the Chancellor or his designated representative will be conveyed to the Office of Human Resources (OHR) as soon as it has been reached.

3. The OHR will immediately notify all cabinet/division level offices. The administrators within these divisions will be responsible for communicating the decision to all departments reporting to them. Department Chairs and Directors will be responsible for communicating the decision to their staffs.

• Office of the Vice Chancellor for Academic Affairs
• Office of the Vice Chancellor for Administration/ Legislative Affairs
• Office of the Vice Chancellor for Finance & CFO
• Office of the Vice Chancellor for Development
• Office of the Vice Chancellor for Communications
• Office of the Dean, College of Medicine
• Office of the Dean, College of Nursing
• Office of the Dean, College of Pharmacy
• Office of the Dean, College of Health Related Professions
• Office of the Dean, College of Public Health
• Office of the Dean, Graduate School
• Office of the Vice Chancellor for Clinical Programs
• Office of the Vice Chancellor for Campus Operations
• Office of the AHEC Director
• Office of the Executive Director, Arkansas Cancer Research Center
• Office of the Director, Myeloma Institute
• Office of the Director, Center on Aging
• Office of the Director, Jones Eye Institute
• Office of the Director, Jackson T. Stephens Spine Institute

4. In addition to contacting the administrative offices listed above, the Office of Human Resources will also notify the following radio and television stations:

5. The Office of Human Resources may also directly notify, upon request, any other UAMS department whose operations are directly and critically affected by inclement weather.

6. When recording time for an authorized later arrival or early departure, Department Directors or their designated assistants should record the employee's regularly scheduled hours as hours worked.

7. Employees requesting the use of accrued Holiday, Annual Leave or Compensatory Time during inclement weather conditions must obtain approval from their Department Director. Department Directors may approve such requests only after all staffing requirements have been met for the department.

8. Departments adequately staffed, as determined by the Department Director, shall not charge employees for late arrival or early departure (normally two hours). Departments will charge leave for time beyond the normal two hours allowed to employees who arrive late or leave early.

9. Employees absent during inclement weather conditions without approval from their Department Director will be charged for leave of absence without pay, and a disciplinary notice may be issued. 1

10. Employees of the UAMS Medical Center must also comply with Inclement Weather Policy HR 2.03  of the UAMS Medical Center Policy and Procedures Manual.

REFERENCE

1 UAMS Policy 4.4.01, Basic Code of Conduct
        UAMS Policy 4.4.02, Employee Disciplinary Notice
        UAMS Policy 4.6.08, Leave of Absence Without Pay